Policies and Procedures

CNM Policies and Procedures provide essential guidance for academic, administrative, and operational practices across the college. These resources ensure alignment with CNM’s strategic goals, support compliance with legal and regulatory standards, and clear expectations for faculty and staff.

Employee Handbook: Governs all CNM employees, outlining policies each employee is responsible for understanding and following.

The Source: CNM's online policies and procedures manual, and serving as the central resource for developing, maintaining, and implementing standard operating practices across the college.

Governing Board Policy Manual: Contains the overarching policies established by CNM's Governing Board, providing the framework and authority for institutional policies, procedures, and practices.

Together, these resources promote consistency, accountability, and transparency in decision-making and daily operations. They establish procedural frameworks, ensure adherence to best practices, and help minimize risk while maintaining organizational efficiency. For more information or assistance, please contact The Policies and Procedures Office.

Note: Individual departments, CNM Ingenuity, and the CNM Foundation may have additional procedures and protocols specific to their operations that must be followed. Employees should consult with their supervisor for detailed guidance and clarification.

Title	Document #	Location
AIDS/HIV in the Workplace and Learning Environment	HR 2.4.4
Academic Integrity	ES 4.27
Academic Responsibility and Freedom	ES 1.06
Acceptable Use of Information Technology Resources	GA 5.1.4
Acceptance of Gifts and Bequests	FA 3.1
Administration of Sponsored Program Grants	FA 3.4
Admission of Students	ES 4.07
Alcohol and Drug Possession and Use	ES 3.05
Alumni Follow-Up and Relationship	ES 4.08
Americans with Disabilities Act	HR 2.5.2
Annual Preparation and Maintenance of Budget	FA 1.4
Anti-Harassment, Discrimination, and Retaliation	HR 2.5.1
Auditing of Courses	ES 3.11
Audits and Reviews by External Auditors	GA 1.14
Board of Regents Organization and Operation	GA 1.1
Building Inventory & Utilization	GA 4.5
Calculation of Student Grade Point Average	ES 4.23
Campus Police Department	GA 1.6.14
Campus Security Policy & Crime Statistics Reporting and Fire Safety Reporting	ES 3.10
Changing a Grade on a Student's Permanent Academic Record	ES 4.13
Collaborative Educational Partnership Agreements	ES 2.18
College Committees	GA 1.24
Compensation for Overtime	HR 2.2.8
Concealed Handguns	GA 1.6.10
Conducting Classes with Less Than 10 Students	ES 4.03
Conflict Resolution- Complaints	HR 2.4.14
Contract Administration	FA 4.4
Control of Cash, Cash Receipts and Cash Refunds	FA 2.02
Copyright Compliance	ES 2.11
Credit Award for Assessments & Training	ES 2.10
Criteria for Scholastic Honors	ES 3.13
Curriculum Review and Revision	ES 2.15
Data Classification and Handling Standard	GA 5.1.6
Determination of Good Cause for Course Drops	ES 4.24
Developmental Education Program	ES 3.07
Disaster Recovery and Business Continuity Plan	GA 1.19
Disposal of Surplus Property	FA 1.13
Dissemination of Information	GA 1.7
Distance Education	ES 2.20
Driver Safety	GA 1.6.6
Drug Free Schools, Campuses & Workplace	ES 3.08
Dual Credit Partnership Between TSTC and Secondary Schools	ES 2.19
Emergency Student Tuition, Fee and Textbook Loan	FA 1.17
Employee Corrective Action	HR 2.4.1
Employee Leaves and Holidays	HR 2.3.12
Employee Orientation and Onboarding	HR 2.2.7
Employee Performance Assessments	HR 2.2.3
Employee Use of Social Media	GA 1.18
Employment Preference for Military and Former Foster Children	HR 2.1.13
Equal Opportunity in Employment	HR 2.1.14
Establishment and Control of Petty Cash Funds	FA 2.1
Ethics and Standards of Conduct	HR 2.1.12
Event Management and Dignitary Protocol	GA 1.20
Eyewash & Shower Stations	GA 1.6.9
Facilities Access Control	GA 4.8
Facilities Master Plan	GA 4.1
Faculty Compensation	HR 2.2.9
Faculty Expectations and Workload	ES 1.15
Faculty Professional Development	HR 1.18
Faculty Qualifications	ES 1.11
Faculty Ranking - UNDER REVISION: 03.13.2024	ES 1.07
Faculty Role in Governance	ES 1.17
Faculty and Executive Agreements	HR 2.1.9
Family and Medical Leave	HR 2.3.13
Fire Safety	GA 1.6.3
Fiscal Administration of Gifts and Grants as Agency Funds	FA 3.2
Fraud Hotline	GA 1.17
Fraudulent Use of Assets and Resources	GA 1.15
Grading System	ES 4.06
Hazard Communication Program	GA 1.6.2
Heavy Machinery Equipment Safety	GA 1.6.13
Honorary Associate Degrees	ES 4.26
Indoor Air Quality	GA 1.6.4
Infection Prevention and Exposure Control	GA 1.6.5
Information Resources	GA 1.5.5
Information Security Awareness and Training	GA 5.1.8
Information Technology	GA 5.1
Information Technology Infrastructure Management (Server Management)	GA 5.1.7
Information Technology User Account Management	GA 5.1.3
Institutional Effectiveness	GA 1.22
Institutional Memberships	GA 1.10
Institutional Review Board	ES 2.09
Insurance	FA 1.20
Intellectual Property	ES 1.01
Involuntary Student Separation or Withdrawal	ES 3.25
Library Services and Resources (formerly LRC Collection Policy)	ES 2.16
Lockout Tagout Standard	GA 1.6.8
Management of Outsourced Information Services and Maintenance	GA 5.1.2
Managing Changes in Information Technology	GA 5.1.5
Minors on Campus	GA 1.6.7
Naming of Buildings and Other Specified Entities	GA 4.7
Nepotism	HR 2.1.4
New Program Application and Approval	ES 2.13
Official Occasion Expenses	FA 6.1.1
Official TSTC Employee Travel	FA 6.1
Ownership, Use of TSTC Name, Marks, Logos and Brand Management	GA 1.13
Password Use and Management for Information Resources	GA 5.1.1
Payment by Installments	FA 1.8
Policy for Debt Management	FA 2.4
Policy for Investments	FA 2.03
Preparation of Statewide Operating Standards	GA 1.3
Process for Construction or Renovation of Facilities	GA 4.4
Prohibiting Sexual Misconduct and Sex-Based Discrimination	HR 2.4.15
Prohibiting Workplace Violence	HR 2.4.8
Purchasing Authority	FA 1.16
Real and Personal Property Accountability	FA 1.19
Records Management	GA 1.5.1
Reduction in Force	HR 2.1.11
Refund of Tuition and Fee Schedule	FA 1.09
Repeated Courses and GPA Calculation	ES 4.15
Reporting Wrongdoing or Retaliation	GA 1.16
Requirements for Graduation	ES 4.17
Resident Tuition for Students of Bordering States or Nations	FA 1.12
Return-to-Work Program	HR 2.3.14
Risk Management	GA 1.6
SACSCOC Substantive Change Compliance	GA 1.23
Safety Program	GA 1.6.1
Scholastic Standards	ES 3.02
Selection of Architects, Engineers, and Construction Contractors	GA 4.3
Semester Credit Hour Definition	ES 2.12
Sick Leave Pool Administration	HR 2.3.9
Small Appliance Use	GA 1.6.12
Smoking and Tobacco Use	HR 2.4.13
Staff Compensation	HR 2.2.10
Student Absences on Religious Holidays	ES 4.11
Student Attendance Records	ES 4.22
Student Grievances and Complaints	ES 3.24
Student Leadership Organizations	ES 3.01
Student Records (FERPA)	GA 1.5.2
Student Recruitment	ES 3.27
Student Rights & Responsibilities	ES 3.23
Student Travel	ES 3.22
Student and Employee Organizations	ES 3.21
Students with Disabilities	ES 3.26
Subpoenas	GA 2.1
Taking of Consumable Inventory	FA 1.6
Tax-Exempt Bond Compliance Regulation	FA 1.23
Termination of Regular Instructional Programs	ES 2.05
Texas Public Educational Grants	FA 3.3
Texas Public Information Act	GA 1.5.3
Timely Warnings and Emergency Notifications	GA 1.6.11
Transfer and Substitution of Credit	ES 3.12
Tuition and Fee Schedule	FA 1.10
Use of Student Images	ES 3.14
Utilization of Contracted Workforce	FA 1.14
Utilization of Historically Underutilized Business (HUB)	FA 5.4
Wage & Salary Administration & Employee Transfer	HR 2.2.1
Workers' Compensation Insurance (SORM-State Office of Risk Management)	HR 2.3.5
Workforce Training and Continuing Education	ES 2.08