DMH will maintain a Workplace Charitable Giving Committee, consisting of a Charitable Giving Coordinator, Secretary, Treasurer, Union Representative and a member of DMH Executive Management.
 

The DMH Workplace Charitable Giving Committee will coordinate all DMH fundraising.
 

Prior to initiation of any fundraising effort in DMH, written permission must be obtained from the DMH Workplace Charitable Giving Committee via a “Request for Authorization” form. After the fundraising effort, an updated form must be filed with the DMH Workplace Charitable Giving Committee to certify the results.
 

DMH will monitor and ensure that all donations are only used consistent with the expressed wishes of the donor and documentation will be maintained on the nature of those wishes.
 

Monies from fundraising efforts to benefit DMH clients must be placed in the DMH Director’s Donation Trust Fund.
 

Fundraising efforts involving inventory (books, bake sales, etc.) will include the tally of inventory before and after events, with the monies raised reconciled to the reduction of inventory. All receipts for expenditures will be kept and reconciled to the total monies raised.
 

All monies will be handled by at least two persons. A system of logs, deposits, receipts, and transmittals to charities will be used. A ledger will be maintained to account for all Workplace Charitable Giving activity. A DMH Executive Staff member will review and approve the ledger reconciliation.