LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 609.04 Identification Card Usage, Replacement, and Collection
 
  PROCEDURES
  1. Human Resources Bureau Responsibilities - Issuing ID Cards
     
    1. DMH-HRB will issue an LACDMH ID card to each employee as they commence employment with the Department, volunteer work, internships, or other authorized engagement.
       
    2. In the case of lost or stolen ID cards, DMH-HRB will issue to the employee a new ID card upon receipt of the police report and replacement fee receipt.
       
    3. In the case of damaged ID cards, DMH-HRB will issue to the employee a new ID card upon request and when the employee returns the broken, faded, or otherwise damaged card.
       
    4. In the case of a legal name change, DMH-HRB will issue to the employee a new ID card upon request. The employee must return the old ID card.
       
  2. Employee Responsibilities - Wearing and Replacing ID Cards
     
    1. An employee is required to wear their LACDMH issued ID card on their person with the picture side showing at all times when engaged in LACDMH work.
       
      1. Exceptions to wearing the ID card in a prominent place may be made, at the supervisor's discretion, for employees engaged in special assignments where such identification may interfere with the effectiveness or safety of the employee.
         
    2. An employee must immediately notify his/her supervisor of a lost or stolen ID card.
       
    3. An employee must immediately notify law enforcement of the lost or stolen ID card and obtain a police report.
       
    4. An employee must complete and file a Security Incident Report (SIR) regarding the lost or stolen ID card.
       
    5. An employee must pay the current ID card replacement fee to the DMH-Accounting Division and obtain a card replacement fee receipt.
       
    6. The employee must contact DMH-HRB to obtain an appointment to obtain a replacement card.
       
      1. The employee will provide the original police report and the card replacement fee receipt to DMH-HRB.
         
      2. The employee will have his/her picture taken for a replacement ID card, if needed.
         
    7. In the event of a damaged ID card, an employee must contact DMH-HRB to obtain an appointment to turn in their broken, torn, or otherwise damaged ID card to obtain a replacement card. No replacement fee is required to replace a damaged ID card.
       
    8. In the case of a legal name change, an employee must contact DMH-HRB and request a new ID card. The employee must return the old ID card.
       
    9. Manager/Supervisor Responsibility - Regarding Terminated Staff
       
      1. Managers/supervisors are responsible for instructing terminating employees to return the LACDMH ID card to DMH-HRB.
         
      2. Managers/supervisors are responsible for returning the LACDMH issued ID card to DMH-HRB within one (1) business day of the termination when the terminating employee fails to report to DMH-HRB.