LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 560.01 County Property Clearance and System Access Control for Employment Termination and Transfer
 
Policy Category: Administrative
Distribution Level: Directly Operated Programs and Contracted Agencies
Review and Approved by: Chief Information Office
 
Approved by Edgar M. Soto, MBA, CSP, Administrative Deputy III, on May 18, 2020
 
I.  POLICY STATEMENTS
 
This policy establishes procedures for the return of County property and removal or modification of system access for a Los Angeles County Department of Mental Health (DMH/Department) workforce member who transfers within the Department or interdepartmentally to another County Department, leaves, or terminates from Los Angeles County employment (no longer works for DMH).

To safeguard protected health information (PHI) and personal identifiable information (PII) when a DMH workforce member transfers within the Department or interdepartmentally to another County department, leaves, or is terminated from Los Angeles County employment (no longer works for DMH).

Contracted agencies shall develop an internal policy and associated procedures that are consistent with their organizational practices and meet the requirements set forth in this policy.
 
II.  DEFINITIONS
 
III.  POLICY
 
DMH must ensure all issued County property is returned to the appropriate DMH bureau/division/program custodian once a DMH workforce member’s employment is terminated or during an interdepartmental or intradepartmental transfer.

DMH must ensure all systems’ access and privileges granted to a DMH workforce member is modified or removed at the time of the workforce member’s employment termination or an interdepartmental or intradepartmental transfer.

Non-DMH liaisons must ensure their organization’s workforce members always have minimal access to DMH resources required for performing their duties .
 
IV.  PROCEDURES
 
V.  AUTHORITIES
 
VI.  ATTACHMENT
 
Employee County Property Clearance