LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 800.07 Shifting Guidelines for Legal Entity Agreement
 
  PROCEDURES
  1. Contractor may submit a request for the shift of funds on the Financial Summary and/or Subprogram Schedule to their Lead District Chief (LDC) by submitting the following documents:
     
    1. An official letter to the LDC detailing the request. Contractor’s written request will constitute contractors consent for an administrative amendment; Contractor's signature is not required to make the amendment effective.
       
    2. A Funded Program/Subprogram Reallocation Request Form.
       
    3. A current Financial Summary and Subprogram Schedule with the annotation of the request.
       
  2. Upon receipt of request, the LDC will review and discuss the request with any other service area, Countywide and/or age group District Chiefs whose programs will be affected.
     
    1. If the request is to accommodate reasonable and normal fluctuations as provided in Policy Section 1, DMH will prepare an administrative amendment to shift CGF included in the Financial Summary between Funded Program and/or Subprogram Amounts and/or MHSA funds included in the Financial Summary between Funded Program and/or Subprogram Amounts that do not impact the MCA. 
       
      1. The LDC will complete and forward a Service Request Form to the Financial Services Bureau to initiate the administrative amendment process.
         
      2. DMH will prepare an administrative amendment for shift request that does not increase/decrease the MCA.
         
    2. If the request is for a program change and requires an approval as provided in Policy Sections 2 and 3, the LDC in concert with the other District Chiefs will approve or deny the request and inform the Contractor of that decision by an official Letter of Approval/Denial within 30 business days of the receipt of the official request.
       
      1. If the request is approved, the LDC will complete and forward a Service Request Form to the Financial Services Bureau to initiate the amendment process.
         
      2. DMH will prepare an administrative amendment for shift request that does not increase/decrease the MCA.
         
      3. DMH will prepare a formal amendment for shift request that increases/decreases the MCA and, if applicable, include State and federal leveraged dollars as applicable with State, federal, and County guidelines. The increases/decreases will be subject to review and approval by DMH, Chief Executive Office, County Counsel, and the Board of Supervisors, if applicable.