LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 806.01 Organizational Table and Management Reporting Roster
 
  PROCEDURES
  1. The Accounting Division shall issue the complete Organizational Table and Management Reporting Roster (OTMRR) semi-annually in January and July. The date of issuance (run date) shall be printed at the lower right corner of each page.
     
    1. The OTMRR shall be subject to regular periodic update as well as update in response to ongoing changes within the organizational structure.
       
  2. Upon receipt of the OTMRR, all Los Angeles County Department of Mental Health (DMH/Department) managers are instructed to review their subordinate listings and to report current and future organizational changes in their management staff and/or reporting responsibilities as they occur. 
     
    1. Changes affecting the organizational structure of DMH are to be reported when they become effective, such as the deletion of a budgeted reporting unit, a split-up of an existing unit, a shift in management personnel assignment, or a change in the internal reporting structure. Changes in address, telephone, or personal data should also be reported.
       
      1. The creation of a new reporting unit and the related request for a new Cost Center Code will be the subject of another procedure.
         
    2. Report of organizational changes shall be made by completing the “Corrections to the Organizational Table and Management Reporting Roster” form for each Cost Center affected by the change. The form shall show the listing after the necessary revisions or corrections have been made.
       
      1. All relevant information on the form must be completed with revised or corrected data, as necessary.
         
      2. New functional units must be approved in advance by the Budget Division and have a Cost Center number assigned before they can be added to the OTMRR.
         
      3. The nature of and reason for the change must describe briefly what is being changed and why.
         
      4. The form must be reviewed and approved in writing in the space provided by the manager of the reporting unit. The reporting manager’s signature, title and date must be obtained before the correction/revision on the form can be reflected in the OTMRR.
         
      5. A photocopy of the current listing is to be submitted with the Corrections form. All relevant information on the photocopy should be legible, including the run date of the OTMRR. 
         
      6. Completed forms and photocopies are to be sent to:

        Chief, Accounting Division
        Department of Mental Health
        550 S. Vermont Ave. 8th Floor
        Los Angeles, CA 90020
        Attention: OTMRR
         
      7. Any questions relating to the OTMRR and corresponding forms should be directed to the Chief of the Accounting Division.