LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 808.01 Federal Block Grant Quarterly Reporting Requirements
 
  PROCEDURES
  1. The Federal Block Grant (FBG) quarterly expenditure report is to reflect the first and second months actual costs and the third month estimated cost.
     
    1. The estimated cost for the third month is determined by the average cost for the first two months of each quarter.
       
    2. The estimated cost for the third month is necessary because of the restrictive 30-day turnaround period allowed for the State to receive the report after the end of each quarter.
       
    3. The one month estimated cost is to be adjusted to the actual cost of which the adjustment will be reflected in the next quarterly expenditure report. 
       
  2. The costs reported on the quarterly expenditure report for the County directly operated providers and NGA contract providers are based on units of service and/or actual cost information.
     
    1. The source documents for these expenditures are CAPS, CWPAY, and the MIS 630B report.
       
  3. Responsible parties:
     
    1. Los Angeles County Department of Mental Health (DMH) Accounting Division is responsible for updating the information in the CAPS Reports.
       
    2. DMH Human Resources Bureau is responsible for updating the information on CWPAY.
       
    3. DMH MIS Division is responsible for generating the MIS 630B report.
       
    4. DMH Budget and Reimbursement Division is responsible for the submission of the quarterly expenditure reports to the State.