LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 609.07 Overtime Accrual for FLSA-Exempt Employees
 
  PROCEDURES
  1. General
     
    1. Exempt Salaried Employees must obtain advance authorization from an Executive Management Team (EMT) member to work overtime beyond their regularly assigned work schedules.
       
    2. Without such authorization, no overtime may be worked or earned as credit for an exempt salaried employee except as stated in this policy.
       
    3. Each request must include sufficient justification and be submitted in the time and manner required by management.
       
    4. There shall be no paid overtime for the FLSA exempt employees.
       
    5. With prior management approval, FLSA exempt employees may use overtime previously earned in lieu of other time when taking a full shift off.
       
    6. Overtime taken off must be used on a day-for-day basis. It cannot be used on an hour-for-hour basis unless it is used to cover an absence for Family Medical Leave.
       
    7. FLSA exempt employees shall not be paid for compensatory time remaining on the books upon termination of Los Angeles County service.
       
  2. Tracking System for Accrued Overtime and Hours Worked Beyond the Workday
     
    1. Exempt employees who work overtime in 3-hour increments shall record those hours immediately. The Department will no longer use the Compensatory Time Off Record to document hours when the employee has reached a workday (8 hours). With the implementation of eCAPS Time Collection, all overtime worked requires a reason code to be entered in order to process the timesheet. The reason should be determined by management at the time of approval.
       
    2. Exempt employees who work less than three (3) hours of overtime on one (1) day will not be able to accrue that time. As this is the case, those hours need to be recorded on the electronic timecard using code 083. FLSA exempt employees who work hours beyond their regular shift, but less than the three (3) hours minimum required for compensation of accrued time, as defined in this policy, will accurately account for all hours worked that are in excess of their daily work shift by using code 083 compensatory time worked not accrued-exempt employees. Use of code 083 will not result in accrual of overtime hours but will allow tracking hours worked beyond the scheduled work shift. Tracking code 083 does not require a reason code.