| After Regular Business Hours: Hours outside the normal Monday through Friday, 8:00 a.m. to 5:00 p.m. business days. Holidays, weekends, weeknights, and graveyard shifts are considered after regular business hours.
Approving Official: The supervisor who provides written authorization permitting cardholders to make credit card purchases.
Authorized Cardholders List: List generated quarterly by the Asset Management Unit through the U.S. Bank website.
Authorized Limits: The monetary thresholds cardholders are restricted to when making credit card purchases. The exact purchase, daily, and monthly authorized limits, may vary for each cardholder.
Authorized Purchases: Credit card purchases procuring inexpensive non-stock, non-agreement maintenance, and non-tool building supplies that have received prior written authorization from the Approving Official.
CAL-Card: An alternative payment option within the existing procurement system to purchase items typically obtained through small dollar purchase order and/or petty cash purchases.
Emergency: Sudden, unexpected situation that demands immediate action to maintain essential or critical services and/or to protect public health and safety.
Remote Areas: Locations that require excessive mileage or travel time such that it would not be prudent to return to DMH to resupply.
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| Facilities Management personnel may use credit cards issued through the State of California’s CAL-Card Program to procure inexpensive non-stock, non-agreement maintenance, and non-tool building supplies.
Credit cards must only be used for emergencies, after regular business hours assignments, or efficiently completing jobs in-progress by reducing drive time in remote areas.
Credit cards must not be used to circumvent standard purchasing procedures through procurement.
All credit card purchases must have proper authorization as delineated in the DMH CAL-Card Purchasing Program.
The Division Manager of Materials Management and Section Head are not allowed to make credit card purchases.
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