LOS ANGELES COUNTY
DEPARTMENT OF MENTAL HEALTH
  Policy 904.03 Employer Pull Notice 
 
Policy Category:  Administrative
Distribution Level:  Directly Operated
Responsible Party:  Administrative Support Bureau

Approved by Robin Kay, PhD, Acting Director, on May 16, 2016
I.  PURPOSE
 
To establish a procedure and guidelines to utilize the California Department of Motor Vehicles (DMV) Employer Pull Notice (EPN) Program to ensure continued compliance and promote driver safety for the Los Angeles County Department of Mental Health (LACDMH/Department) employees in jobs for which driving is required.

To inform employees of his/her responsibilities for participation in the EPN Program in accordance with the California Commercial Motor Vehicle Safety Act of 1988.

To aid in ensuring continued compliance with the requirement to maintain a current and valid California Driver License.

To reduce Departmental auto liability costs through the identification of County drivers with violations that may affect their driving privileges.

 
II.  DEFINITION
 
Driver(s)/Employee(s): All LACDMH employees who have been certified to operate County-owned vehicles or those that are enrolled in the Mileage Permittee Program and drive their private vehicles for County business.

Driver License: Class A, B, or C Driver License issued by the California DMV.

Financial Responsibility: Monetary accountability which may be guaranteed by auto liability insurance coverage or other evidence of sufficient funds to pay for damages.

Liability: An obligation that legally binds an individual or company to settle a debt or financial responsibility. When one is liable for a debt, he/she is responsible for paying the debt or settling a wrongful act they may have committed.

Mileage Permittee: Employee approved for mileage/parking reimbursement when using his/her own vehicle on County business.

Subrogation: Reimbursement from an insurance company when its insured are at fault for an accident.

Reimbursement: Compensation paid for damages or losses or money already spent, etc.

Vendor: An individual or business that promotes or exchanges goods or services for money.

 
III.  POLICY
 
Each employee shall have a current and valid California Driver License of the appropriate class, as delineated by his/her classification specification, in his/her possession when operating a motor vehicle while on duty (whether or not driving is a requirement of the position held). An employee must report to his/her immediate supervisor within twenty-four (24) hours in the event he/she receives a notice of revocation, suspension, or expiration of his/her driver license.
  • Failure to maintain a valid driver license or timely report the revocation, suspension, or expiration of a driver license may result in restriction from the driving position, and/or disciplinary action including suspension, reduction, or discharge from County service.
Mileage permittees and/or employees required to drive their personal vehicles or are authorized to use a County vehicle in the scope of their work shall complete and return an Authorization for Release of Driver Record Information Form, INF 1101.
  • Prior completion and submission of this form and its approval by management will be required before any employee is approved as a mileage permittee and/or authorized to drive a County vehicle.
In accordance with the DMV’s requirements, an employee who is no longer required to drive a County vehicle or his/her own vehicle or who separates from the Department will be deleted from the EPN Program.

LACDMH employees are expected to comply with State law by maintaining documentary proof of financial responsibility, i.e., copy of insurance coverage at all times while driving his/her private vehicle on County business.

 
IV.  PROCEDURES
 
Procedure - Employer Pull Notice 
 
V.  AUTHORITIES
 
Los Angeles County Code, Sections 5.40.190 - 5.40.290
County Fiscal Manual, Section 13.13.0, Mileage
California Vehicle Code 1808