| To provide guidelines for the annual physical inventory in order to: (1) confirm the validity and integrity of the perpetual inventory records (Departmental Master Equipment List), (2) provide a vehicle for reconciliation of Department of Mental Health (DMH) records and County Auditor-Controller records, and (3) to identify system strengths and weaknesses and implement corrective measures accordingly.
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| The DMH shall conduct a systemwide inventory of its portable items of equipment at least once annually. On an ongoing basis, the issuance and controls over items of portable equipment shall be managed via a system that provides ready identification and location of such assets as well as ease of retrieval, redistribution, salvage, and/or other disposition as may be necessary. Issuance and control shall be executed in full compliance with the County of Los Angeles Auditor-Controller Fiscal Manual, Section 6.4.1.
The Administrative Services Bureau (ASB), Inventory Control Unit, shall have the primary responsibility for the DMH centralized, computerized, perpetual inventory and for the controls over portable assets. The Inventory Control Unit functions will be supported by Facility/Division Equipment Control Liaisons at each Facility/Division (County-operated and Contract provider). Staff responsible for the purchasing and/or receiving operations at either location should not also be involved in the process of inventory management of assets.
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