The Lincoln Board of Education is responsible for the control of all funds of the school system.
Funds available to the Board shall be managed to ensure that they are expended for the purposes for which they were appropriated and that the District receives a reasonable return for its expenditures.
All receipts shall be accounted for in accordance with standard accounting procedures and reported regularly to the Board.
Financial reports shall be provided to the Board monthly.
The Associate Superintendent for Business Affairs will serve as treasurer of the District and shall be responsible for assuring the use of accounts designed to provide general management information for accounting and budgeting, and also reporting accounting information related to the use of District funds. The Associate Superintendent for Business Affairs in his/her discretion or a designee is hereby delegated full power and authority for and on behalf of the District to make and implement rules and procedures as deemed appropriate and to administer the funds management program of the District to include: interpreting policies and regulations; developing and amending from time to time regulations, guidelines, procedures, rules, directives and BA Bulletins; fund transfers; reporting; handling money in school buildings and petty cash; payment of claims; credit card procedures; procurement card procedures; fund deposits; investments; uncollected or uncollectable accounts; adopting and enforcing service charges and financial responsibility; annual financial reporting; audits; District purchasing and purchasing procedures and expenditures; and all other matters or actions necessary or appropriate to administer the funds management program of the District.
The Associate Superintendent for Business Affairs is hereby delegated full power and authority for and on behalf of the District to sign contracts and documents in the ordinary course of the District’s business activities that are consistent with the District’s spending plan and budget. The Director of Purchasing or designee is hereby delegated full power and authority for and on behalf of the District to sign contracts and documents in the ordinary course of the District’s business activities that are $10,000 and under and that are consistent with the District’s spending plan and budget.
All liquidated and unliquidated claims and accounts payable against the District shall: (1) Be presented in writing; (2) state the name and address of the claimant and the amount of the claim; and (3) fully and accurately identify the items or services for which payment is claimed or the time, place, nature and circumstances giving rise to the claim.
As a condition precedent to maintaining an action for a claim, other than a tort claim as defined in section 13-903, the claimant shall file such claim within 90 days of the accrual of the claim in the office of the Secretary of the Board.
The Secretary of the Board shall notify the claimant or his or her agent or attorney by letter mailed to the claimant’s address if the claim is disallowed by the District and the claim shall be deemed to be denied in whole if no such notification has been issued within 90 days after receipt of the claim.