Policy 3960-5

Facilities - Purpose

Facilities - Records and Reports

Reviewed and affirmed by the Board:  1/26/2010
Last Revision: 
Original publish date: 
Related policies & regulations:  
Legal references:  

  

1. The following lists of records or reports may be provided as required by contract requirements and will be maintained for information and record:
   • Inspector’s daily report (manpower, weather, program)
   • Architect’s or engineer’s periodic report
   • Concrete tests
   • Compaction tests
   • Soil analysis reports
   • Gradation reports (soil, sand, sub-base, base, and asphalt)
   • Mortar test reports
   • Certified mill reports for steel
   • Certified tile reports
   • All tests, reports on materials
   • Load tests (piling, etc.)
   • Shop drawings and brochures
   • Contractor and subcontractor approval (federal)
   • Payroll record and affidavits
2. The following will be maintained on file for record as required by regulations:
   • State-approved drawings and specifications
   • Administrative correspondence
   • Payment records
   • Bonds and certificates of insurance
   • Contracts and adjustments
   • “As Built” plans and record and information books
   • Guarantees and warranties
   • Payroll records on federal projects
   • All other required legal papers