Policy 3999-1

Facilities - Purpose

Facilities - Video Surveillance

Reviewed and affirmed by the Board: 
Last Revision: 
Original publish date: 10/24/2017
Related policies & regulations:  3550-1
Legal references:  Family Educational Rights and Privacy Act, 20 U.S.C.1232(g) (34 C.F.R. Part 99), State Records Administrator Guidelines: Schedule 10: Records of Local School Districts (Feb. 1989), Schedule 24: Local Agencies General Records (March 2005), Electronic Imaging Guidelines (March 2003)

 
  1. Placement. Video cameras and similar devices are authorized to be used on school facilities, school vehicles and other places within the control of the District. The locations in which the devices will be placed and the times the devices will be in use are to be determined by the Superintendent or the Superintendent’s designee consistent with the purposes set forth in this policy. The devices shall not be placed or operational in locations in which individuals have a high expectation of privacy, such as restrooms and locker rooms.
  2. Notice. Notice of the fact that video surveillance cameras are being utilized shall be given through appropriate mechanisms, such as by posting signs in the building entry and other locations and by including a notice in the student-parent and staff handbooks. If sound recording is deployed, notice of such shall also be given.
  3. Viewing Monitors and Video Recordings. Monitors used to view video recordings are to be located and positioned such that only authorized personnel are able to see the images on the monitors, to the extent practicable. Only authorized personnel shall be allowed to view recorded video. Authorized personnel for these purposes are: school administrators, security staff, school staff members with a direct involvement with the recorded contents of the specific video recording and employees or agents responsible for the technical operations of the system (for technical purposes only).
    • School administrators may allow law enforcement officers to view monitors and recorded video when such is consistent with school security and discipline and consistent with law.
    • Students shall not be permitted to view the monitors. Students shall not be permitted to view recorded video except where the individual student is the focus of the recorded video.
  4. Use of Video Recordings. Video records may be used as a basis for student or employee disciplinary action and for making reports to law enforcement.
  5. Video Recordings as Education Records. Video recordings will be maintained as confidential records to the extent provided for by law.
  6. Maintaining Video Recordings. The District shall comply with all applicable state and federal laws related to record maintenance and retention of video recordings. Video recordings that contain personal information shall be securely stored and, when such recordings are no longer needed or required to be maintained, shall be properly disposed of or erased.
  7. Maintaining the Integrity of the Video Surveillance System. The building principals or designees shall be responsible for periodically checking the video surveillance system within their building to ensure it is operating properly. Students or staff who vandalize, damage, disable or render inoperable surveillance cameras or equipment or use the video surveillance system in a manner that is not consistent with the purposes set forth in this regulation, shall be subject to appropriate disciplinary action (up to and including expulsion for a student and termination for a staff member) and referral to appropriate law enforcement authorities.