Policy 5310

Student Records

Definition of Terms for Student Records

Reviewed and affirmed by the Board: 
Last Revision: 
Original publish date: 05/25/2010
Related policies & regulations:  
Legal references:  Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), 79-2,104, 79-2,105

  

1. Student - any person who attends or has attended a program of instruction of the Lincoln Public Schools.
2. Eligible Student - a student or former student who has reached age 18 or is attending a post-secondary school.
3. Parent - either natural parent of a student unless the parent’s rights to access to education records have been removed by a court order, a legal guardian, or an individual acting as a parent or guardian in the absence of the student’s parent or guardian.
4. Education Records - any record (in handwriting, print or other medium) maintained by the Lincoln Public Schools or an employee or agent acting for the District, which is directly related to a student except:
   • A personal record kept by a school staff member which meets the following criteria:
     • It was made as a personal memory aid,
     • It is in the personal possession of the individual who made it, and
     • Information contained in it has never been revealed or made available to any other person except the maker’s temporary substitute;
   • An employment record which is used only in relation to a student’s employment by the Lincoln Public Schools,
   • Grades on peer-graded papers before they are collected and recorded by a teacher, and
   • Records created or received by Lincoln Public Schools after an individual is no longer a student in attendance and that are not directly related to the individual’s attendance as a student, including alumni records which relate to the student after he or she no longer attends classes provided by the Lincoln Public Schools.
5. Personal Identifier – any data or information that makes the subject of a record known.  This includes:
   • the student’s name,
   • the name of the student’s parent or other family members,
   • address of the student or student’s family,
   • a personal identifier, such as the student’s social security number, student number or biometric record,
   • other indirect identifiers, such as the student’s date of birth, place of birth and mother’s maiden name,
   • other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty, or
   • Information requested by a person who the school officials reasonably believe knows the identity of the student to whom the education record relates.