Policy 8250

Membership

Reimbursement and Miscellaneous Expenditures

Reviewed and affirmed by the Board: 
Last Revision: 
Original publish date: 09/23/2008
Related policies & regulations:  
Legal references:  13-2201 to 13-2204; 79-546

 

A uniform policy for the payment or reimbursement of actual and necessary expenses incurred by Lincoln Board of Education members, employees or volunteers and for the payment or reimbursement of miscellaneous expenditures is hereby determined to further the educational interests of the District.

The adoption of this uniform policy has taken place after a public hearing and the Board of this District has taken into consideration all material and information provided at this public hearing in adopting this uniform policy.

The Board of this District hereby determines that the educational interests of this School District would be best served by adoption of the uniform policies herein contained.

1. Board members, employees or volunteers of the District are expected to maintain effectiveness by being well informed on educational and related issues and are encouraged to diligently perform their required duties, attend educational workshops, conferences, training programs, official functions, hearings or meetings which are necessary to perform required duties, sponsored by the District or state and national educational organizations or which are otherwise in the best interests of this School District as follows:
   • Unless the total cost of such activities exceeds $1,000 per Board member, Board members are hereby given prior approval by this Board and are specifically authorized to attend such functions without additional or further approval by the Board, and the District shall pay or reimburse the registration costs, tuition costs, fees or charges for such functions along with actual travel expenses.  If travel is by commercial or charter means or if a personal automobile is used, mileage shall be allowed at the rate provided by law with meals and lodging to be paid or reimbursed based upon substantiated costs actually and necessarily incurred.  Board members seeking the District to cover the cost of development opportunities exceeding $1,000 must receive advance approval of the Board President and Vice President.
   • Employees and volunteers are authorized to attend such functions upon prior approval by the Superintendent or the Superintendent’s designee, and the District shall pay or reimburse for amounts not to exceed actual registration costs, tuition costs, fees or charges for such functions along with actual travel expenses.  If travel is by commercial or charter means or if a personal automobile is used, mileage shall be allowed at the rate provided by law with meals and lodging to be paid or reimbursed based upon substantiated costs actually and necessarily incurred, subject to any limitation upon amounts allocated for the particular function or expense item.

Payment or reimbursement for expenses incurred by Board members, employees or volunteers as otherwise specifically permitted by law may also be allowed as provided by such law.

Since it is hereby determined to be important and in the best interest of this District to recognize service by Board members, employees and volunteers, the Board hereby authorizes the President, Superintendent or the Superintendent’s official designee to determine in writing when and to whom plaques, certificates of achievement, or other items of value shall be granted, provided that no such plaque, certificate or other item of value to be awarded shall cost more than $100 or at such lesser amounts as provided by BA Bulletins.

When appropriate because of the timing, length or other factors, sandwiches or meals may be provided to Board members, employees and volunteers attending hearings, meetings, staff development programs, or in other appropriate or necessary situations.

Nonalcoholic beverages and refreshments may be provided to individuals attending public meetings, private meetings, discussions or public or private conferences as determined necessary or appropriate by the Superintendent or the Superintendent’s designee to be in the best interest of this District.

Nonalcoholic beverages and meals may be provided for individuals while performing or immediately after performing relief, assistance or support activities in emergency situations or during or immediately following their participation in any activity approved by the Board.

In addition to the other matters covered and allowed by this policy, one recognition dinner each fiscal year may be held for Board members, employees or volunteers provided the maximum cost per person, to be paid or reimbursed by the District for such dinner, shall not exceed $50.

The authority necessary to carry out the provisions of this policy should be and is hereby delegated from the Board to the designated officials so indicated herein.

Nothing in this policy shall authorize the expenditure of public funds to pay for any expenses incurred by a spouse of a Board member, employee or volunteer unless the spouse is also a Board member, employee or volunteer.