Policy ESU-3200-3

Business

Grants and Contracts

Reviewed and affirmed by the Board: 
Last Revision: 
Original publish date: 02/27/1996
Related policies & regulations:  
Legal references:  

 All special grants (federal, state or nonprofit agencies) requiring monitoring or reporting to a designated agency will be cleared through the Office of the Unit Administrator.

The Unit Administrator is responsible for establishing and maintaining financial records to ensure all grant requirements and accounting, ESU No. 18 or Lincoln Public Schools district business practices are followed.  It shall be the responsibility of the Lincoln Public Schools Business Affairs Office to provide support to the Unit Administrator through financial guidelines necessary to ensure:

• All financial records are documented and a complete audit trail is maintained.
• All district payroll and accounting reports are submitted properly.
• The ESU is requesting and receiving all the funds approved under the grant and that all financial reports are completed and submitted to the appropriate agency in a timely manner.

The Administrator is responsible for carrying out the program in accordance with the guidelines accompanying the special grant as well as all program reports.

Additional requirements shall be:

• All governmental grants shall be reviewed by the Director of Federal Programs.
• All exclusive building grants shall be administered by the building principal following accounting, ESU No. 18 or Lincoln Public Schools district guidelines.

Grants in excess of $5,000 will be submitted to the Unit Board for approval and will include a fiscal statement which shall define all service unit current and future obligations as a recipient of the grant.