Policy ESU-8450

Board Operating Procedures

Preparation and Arrangements for Meetings

Reviewed and affirmed by the Board: 
Last Revision: 
Original publish date: 08/22/1989
Related policies & regulations:  
Legal references:  

 

Support Materials

In addition to the agenda, the Unit Administrator shall prepare such supplementary reports, summaries or other support materials which aid the Unit Board in the conduct of its meeting.

Communications to the Unit Board will be entered in the appropriate section of the agenda, and a copy will become a part of the official Unit Board proceedings.

Support materials that are cited in the minutes of the Board will be identified serially by code number and become a part of official proceedings.

Copies of policies, regulations, budgets and other pertinent documents of the Board will be available at meetings except for items classified as confidential.

Room Arrangements

Preparation of the room for meetings shall provide that the public may be seated to view and hear the work of the Board and, to the extent possible, see materials being displayed.

Reports

Reports and other written material to be discussed will be conveniently displayed so that those attending the meeting may have access to them upon entry.

The Board will be seated to best expedite its work but also so that staff or others may speak directly to Board members and join in their discussion as appropriate.

Board members will be identified to the public by signs at their seating places.

Smoking at Board Meetings

All facilities and grounds of ESU No. 18 are smoke-free.