Process
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. (An “eligible student” under FERPA is a student who is 18 years of age or older OR who attends a post-secondary institution.) Attendance commences when the student first establishes any contact with the College resulting in the establishment of an educational record containing personally identifiable information. Education records are subject to FERPA even after the individual has left the institution, however any records created or received after a student is no longer in attendance are not subject to FERPA (e.g. alumni records).
Procedure
1. The right to inspect and review the student’s educational records within 45 days of the day The Christ College of Nursing and Health Sciences receives a request for access. a. A student should submit to the Registrar a written request that identifies the record(s) the student wishes to inspect.
b. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected.
c. A College official will be present during a student’s review of his/her education record.
d. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s educational records that the student believes to be inaccurate, containing misleading information or are in violation of the student’s privacy rights under FERPA.
a. A student who wishes to ask the College to amend a record should write to the College official responsible for the record, clearly identifying the part of the record he/she wants changed, specify why it should be changed, and include the actual change in language that the student is proposing.
b. If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided when the student is notified of the right to a hearing. The student may include explanatory comments regarding the record that they believe should have been amended but the College has decided not to modify.
3. The right to provide written consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. a. The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by The Christ College of Nursing and Health Sciences in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of The Christ College of Nursing and Health Sciences who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent, or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for The Christ College of Nursing and Health Sciences.
b. Upon request from officials of another school, the College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by The Christ College of Nursing and Health Sciences to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202-5920
Related Documents
34 CFR Part 99 Family Educational Rights and Privacy | 