PROCEDURE TO MAINTAIN IRB MEMBER ROSTER Management staff:
- Maintains a current roster of all active IRB members for each IRB;
- Gathers and maintains the following information for each member of the IRB:
- Name of the member
- Gender
- Earned degrees
- Representative capacity
- Scientific or Non-scientific
- Affiliated or Non-affiliated
- Vulnerable populations representative
- Experience or credentials (e.g., professional capacity, licenses, certifications)
- Membership status
- Voting
- Alternate, including for whom alternate may substitute
- Other information as needed for efficient administration of the IRB;
- Obtains and files CV/resume on each IRB member every 3 years;
- Maintains a list of completed training for each member annually;
- Files registration update with OHRP whenever the membership changes.
Director: - Reviews the membership roster with respect to regulatory requirements and UAB policy at least annually or at the time of membership changes.
IRB member:
- Provides the OIRB with a CV or resume to be filed in the OIRB every 3 years.
- Maintains current IRB and ICH GCP training.
PROCEDURE TO MAINTAIN A QUORUM Administrative staff:
- Independently monitor and document in the minutes that IRB quorum of at least eight members is present at the beginning of the meeting;
- Continue to monitor and document that the quorum is maintained;
- Alerts the IRB Chair if there is a loss of quorum (e.g., member with conflicts excused, early departures, loss of all non-scientists, loss of all unaffiliated members, loss of all members who represent the general perspective of subjects);
- Record the IRB action and the vote in the minutes, checking that there is a total of equal to or greater than eight members.
IRB Chair:
- Calls the meeting to order when quorum (eight or more voting members) is established;
- Suspends business including discussion and voting when the quorum is lost;
- Following loss of quorum, resumes business when quorum is re-established.
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