Appointment and Promotion - Academic Coordinator Series

PPM 230-375, Academic Coordinator Series, relates to matters subject toAcademicPersonnel Manual (APM)Section 375, Academic Coordinator Titles. For reference, subsections ofPPM 230-375 include citations to associated subsections of the APM; in allcases, the APM is operative where referenced.

PPM 230-375-4 Definition

APM 375-0

PPM 230-375-8 Levels

APM 375-8

PPM 230-375-10 Criteria for Appointment

APM 375-10

PPM 230-375-11 Criteria for Evaluating Performance

APM 375-11

PPM 230-375-12 Exceptions

APM 375-12

PPM 230-375-18 Salary

APM 375-18

PPM 230-375-18.a

Academic Coordinators who reach thehighest step of their appointment level may be proposed for continued meritadvancement beyond the top of the associated salary scale.

Continued merit advancement beyond thehighest salary step is not considered a career or barrier step review and isbased on advancement criteria established by the candidate&s department and/orschool. Candidates appointed at the highest salary scale step who are proposedfor continued merit advancement will not receive a change in Level, Rank, orStep and will not be designated Above Scale or eligible to use theDistinguished prefix in their title.

Academic Coordinators I and II undergoreview every two (2) years with advancement beyond the highest salary stepcalculated as 100% of the difference between the two highest salary scalesteps. Continued normal merit advancement after initial advancement beyond thehighest salary step will be calculated as 100% of the difference between the twohighest salary scale steps. A one (1) year or two (2) year accelerated meritadvancement will be calculated as 150% or 200% of the difference between thetwo highest salary scale steps, respectively.

Academic Coordinators III undergoreview every three (3) years with advancement beyond the highest salary stepcalculated as 100% of the difference between the two highest salary scalesteps. Continued merit advancement after initial advancement beyond the highestsalary step will be calculated as 100% of the difference between the twohighest salary scale steps. A one and a half (1.5) year or three (3) yearaccelerated merit advancement will be calculated as 150% or 200% of thedifference between the two highest salary scale steps, respectively.

Salary increases resulting fromcontinued merit advancement beyond the highest salary scale step will be in theform of a new or increased permanent Market Off-Scale (MOS) salary component.

Academic Coordinators proposed forcontinued merit advancement beyond the top of their associated salary scale maybe eligible for a temporary bonus off-scale (BOS) salary component. BOS aregenerally awarded in recognition of outstanding achievements exceeding what isrequired for normal merit advancement, but insufficient to support acceleratedadvancement. In limited circumstances, a BOS may be awarded in conjunction witha no-change action, when an appointee&s achievement in the review perioddemonstrate both full service to the University and progress in all seriescriteria, but fall short of what is required for advancement.

Proposals for a BOS must be addressedin the applicable department standards for merit advancement and articulate themanner in which an appointee&s achievements warrant the award of a bonusoff-scale salary component.

Bonus off-scale salary components areequivalent to 50% of the difference between the two highest salary scale stepsand, if awarded, are in effect for one (1) review period.

PPM 230-375-19 Normal Periods of Service at Salary Steps

PPM 230-375-19.a

Appointments to an Academic Coordinator title may be for one (1)year or less, for longerperiods, and/or for an indefinite period;however, indefinite appointments can be made only when the appointment file documents availabilityof long-term funding.

Regularappointments may not exceed a total of two (2) consecutiveappointments/reappointments without formal campus review.

Temporaryappointments of Academic Coordinators may be made for up to a one-year periodand may not exceed a total of two consecutive years without formal campusreview.

APM 375-19.b

APM 375-19.c

APM 375-19.d

PPM 230-375-19.e

Acceleratedadvancement is an increase greater than is expected based on the time since theappointee&s last review. The normal period ofservice prescribed for each salary step does not preclude more rapidadvancement (acceleration) in cases of exceptional merit, nor does it preclude lessrapid advancement. Intervals between such merit increases at the top of thesalary scale and beyond will continue to follow a two-year review period forAcademic Coordinator I and II and a three-year review cycle for AcademicCoordinator III. Only in the most meritorious cases where there is strong andcompelling evidence will increases at shorter intervals be considered and/orapproved.

PPM 230-375-20 Conditions of Employment

APM 375-20

PPM 230-375-22 Funds

APM 375-22

PPM 230-375-24 Authority

Noappointment, reappointment or academic review action is final until there hasbeen an academic review and the individual with final authority has approvedthe action.

The UC SanDiego Authorityand Review Chart sets forth the individual(s) and/or committees responsible for review,as well as the final authority for approval. Additionaldelegation of authority information can be found on Academic Personnel&s Delegationof Authority webpage.

PPM 230-375-80 Procedures

Proceduralguidelines are available in the Academic PersonnelProcess Manual.

PPM 230-375-80, Appendix A

APM 375-80,Appendix A

REVISION HISTORY

July 01, 2017 This policy wasmade effective.

March 6, 2018 Minor technical edits to update policy hyperlinks.

April 28, 2020 This policy was reviewedfor gender neutrallanguage.

July 1, 2023 Additionof a continuous merit advancement model for candidates who reach the highestsalary scale step.

	Section: Effective: 07/01/2023 Supersedes: 07/01/2017 Next Review Date: 07/01/2026 Issuance Date: 01/31/2024 Issuing Office: Academic Personnel Services Appointment and Promotion - Academic Coordinator Series
	TABLE OF CONTENTS PPM 230-375, Academic Coordinator Series, relates to matters subject toAcademicPersonnel Manual (APM)Section 375, Academic Coordinator Titles. For reference, subsections ofPPM 230-375 include citations to associated subsections of the APM; in allcases, the APM is operative where referenced. PPM 230-375-4 Definition APM 375-0 PPM 230-375-8 Levels APM 375-8 PPM 230-375-10 Criteria for Appointment APM 375-10 PPM 230-375-11 Criteria for Evaluating Performance APM 375-11 PPM 230-375-12 Exceptions APM 375-12 PPM 230-375-18 Salary APM 375-18 PPM 230-375-18.a Academic Coordinators who reach thehighest step of their appointment level may be proposed for continued meritadvancement beyond the top of the associated salary scale. Continued merit advancement beyond thehighest salary step is not considered a career or barrier step review and isbased on advancement criteria established by the candidate&s department and/orschool. Candidates appointed at the highest salary scale step who are proposedfor continued merit advancement will not receive a change in Level, Rank, orStep and will not be designated Above Scale or eligible to use theDistinguished prefix in their title. Academic Coordinators I and II undergoreview every two (2) years with advancement beyond the highest salary stepcalculated as 100% of the difference between the two highest salary scalesteps. Continued normal merit advancement after initial advancement beyond thehighest salary step will be calculated as 100% of the difference between the twohighest salary scale steps. A one (1) year or two (2) year accelerated meritadvancement will be calculated as 150% or 200% of the difference between thetwo highest salary scale steps, respectively. Academic Coordinators III undergoreview every three (3) years with advancement beyond the highest salary stepcalculated as 100% of the difference between the two highest salary scalesteps. Continued merit advancement after initial advancement beyond the highestsalary step will be calculated as 100% of the difference between the twohighest salary scale steps. A one and a half (1.5) year or three (3) yearaccelerated merit advancement will be calculated as 150% or 200% of thedifference between the two highest salary scale steps, respectively. Salary increases resulting fromcontinued merit advancement beyond the highest salary scale step will be in theform of a new or increased permanent Market Off-Scale (MOS) salary component. Academic Coordinators proposed forcontinued merit advancement beyond the top of their associated salary scale maybe eligible for a temporary bonus off-scale (BOS) salary component. BOS aregenerally awarded in recognition of outstanding achievements exceeding what isrequired for normal merit advancement, but insufficient to support acceleratedadvancement. In limited circumstances, a BOS may be awarded in conjunction witha no-change action, when an appointee&s achievement in the review perioddemonstrate both full service to the University and progress in all seriescriteria, but fall short of what is required for advancement. Proposals for a BOS must be addressedin the applicable department standards for merit advancement and articulate themanner in which an appointee&s achievements warrant the award of a bonusoff-scale salary component. Bonus off-scale salary components areequivalent to 50% of the difference between the two highest salary scale stepsand, if awarded, are in effect for one (1) review period. PPM 230-375-19 Normal Periods of Service at Salary Steps PPM 230-375-19.a Appointments to an Academic Coordinator title may be for one (1)year or less, for longerperiods, and/or for an indefinite period;however, indefinite appointments can be made only when the appointment file documents availabilityof long-term funding. Regularappointments may not exceed a total of two (2) consecutiveappointments/reappointments without formal campus review. Temporaryappointments of Academic Coordinators may be made for up to a one-year periodand may not exceed a total of two consecutive years without formal campusreview. APM 375-19.b APM 375-19.c APM 375-19.d PPM 230-375-19.e Acceleratedadvancement is an increase greater than is expected based on the time since theappointee&s last review. The normal period ofservice prescribed for each salary step does not preclude more rapidadvancement (acceleration) in cases of exceptional merit, nor does it preclude lessrapid advancement. Intervals between such merit increases at the top of thesalary scale and beyond will continue to follow a two-year review period forAcademic Coordinator I and II and a three-year review cycle for AcademicCoordinator III. Only in the most meritorious cases where there is strong andcompelling evidence will increases at shorter intervals be considered and/orapproved. PPM 230-375-20 Conditions of Employment APM 375-20 PPM 230-375-22 Funds APM 375-22 PPM 230-375-24 Authority Noappointment, reappointment or academic review action is final until there hasbeen an academic review and the individual with final authority has approvedthe action. The UC SanDiego Authorityand Review Chart sets forth the individual(s) and/or committees responsible for review,as well as the final authority for approval. Additionaldelegation of authority information can be found on Academic Personnel&s Delegationof Authority webpage. PPM 230-375-80 Procedures Proceduralguidelines are available in the Academic PersonnelProcess Manual. PPM 230-375-80, Appendix A APM 375-80,Appendix A REVISION HISTORY July 01, 2017 This policy wasmade effective. March 6, 2018 Minor technical edits to update policy hyperlinks. April 28, 2020 This policy was reviewedfor gender neutrallanguage. July 1, 2023 Additionof a continuous merit advancement model for candidates who reach the highestsalary scale step.