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Policies Index

Business and Finance

Policy and Procedure Manual

The Policy & Procedure Manual (PPM), along with the Academic and Staff Personnel Manuals, serves as the primary reference guide for campus operating policies and procedures which apply to academic, administrative, research and service units. The policies connect the campus’ mission to the everyday actions of its community, clarify the institution’s expectations of its individual members, mitigate institutional risk, enhance efficiency and support the university’s compliance with laws and regulations. If you have questions, contact Information Governance and Policy at policy@ucsd.edu.

Policy Name   PPM #CategoryEffective Date
Account Code Validation300-51Accounting Procedures02/01/2000
Accounts Receivable Policy300-13Accounting Procedures02/23/2022
Acquisition of Computing Equipment523-12.1Procurement08/15/1984
Acquisition/Disposition of Real Property440-2Real Property04/01/1998
Alien Information395-13Payroll07/01/1993
Applicability of State Sales Tax to Purchases of Goods and Services523-2.3.2Procurement03/22/1982
Audits & Investigations by External Agencies300-5Accounting Procedures11/17/2023
Authority to Solicit Quotations, Release Award Information, and Execute Purchase Order/Contracts523-6Procurement10/01/1984
Budget Administration of Staff Salaries380-3Budget08/30/1993
Budget Administration of the State Employee Benefits Program380-6Budget03/01/2003
Budgetary Savings380-2Budget01/08/1990
Certification of Possession of University Funds300-11Accounting Procedures04/18/1983
Chart of Accounts Policy300-14Accounting Procedures06/07/2023
Damage Payment for Services Performed Before Loyalty Oath is Signed395-2Payroll07/01/1997
Employee Benefit Expenditures395-10Payroll01/01/2003
Employee-Vendor Relationships523-9Procurement02/24/1981
Equipment Screening522-2Inventory10/26/1992
Fabricated Equipment522-4Inventory07/10/1989
Federal & State-Withholding Taxes395-11Payroll01/01/1991
Financial Deficit Policy300-2Accounting Procedures07/01/2025
Independent Consultants523-10.1Procurement06/15/1989
Internal Control Standards for Departmental Payrolls395-6Payroll07/01/1997
Internal Controls Policy300-15Accounting Procedures02/29/2024
Lease of Equipment523-12.3Procurement01/11/1982
Leased Real Property440-3Real Property04/01/1998
Licensed Real Property440-4Real Property04/01/1998
Modification of the Operating Budget380-1Budget07/01/1991
Narcotics, Dangerous Drugs and Chemical Carcinogens523-2.2.1Procurement07/20/1988
Non-Payroll Expense Transfers300-3Accounting Procedures07/01/1991
Payment Card Processing and Compliance Policy300-86Accounting Procedures12/13/2023
Payroll Check Distribution395-7Payroll08/20/1992
Petty Cash Funds300-10Accounting Procedures01/17/1991
Procurement of Reprographic Equipment523-12.2Procurement05/06/1986
Property Inventory Control System Operating Procedures522-1Inventory10/28/1969
Purchasing Division Charter523-1Procurement07/01/1992
Re-Utilization/Disposal of Excess Material522-3Inventory10/27/1992
Real Estate Development Functions440-1Real Property04/01/1998
Retainment of Individuals as Independent Contractors523-10.2Procurement03/15/1991
Revenue & Expense Recognition Policy300-12Accounting Procedures04/06/2022
Sales & Service of Educational Activities: Recharges by Academic Support Unites and, Sales & Services to External Entities Polic300-87Accounting Procedures07/01/2025
Student Fee Deferments, Waivers, Exemptions and Refunds300-70Accounting Procedures01/09/1984
Temporary Personnel from Outside Agencies523-10.3Procurement01/11/1982
Timekeeping: Attendance Records395-4.1Payroll07/01/1997
Timekeeping: Review of Charges395-4.3Payroll06/30/1982
Timekeeping: Time Reporting to Payroll395-4.2Payroll07/01/1997
UC San Diego ISIS Centralized Accounts Receivable System Student Billing and Collection - Aging300-29Accounting Procedures11/01/2021
University Planned Purchasing Program523-3Procurement05/12/1982
University of California Basic Purchasing Policy523-2Procurement02/20/1985
Vacation Accrual and Usage Accounting395-9Payroll04/22/1985