Policy and Procedure Manual

The Policy & Procedure Manual (PPM), along with the Academic and Staff Personnel Manuals, serves as the primary reference guide for campus operating policies and procedures which apply to academic, administrative, research and service units. The policies connect the campus’ mission to the everyday actions of its community, clarify the institution’s expectations of its individual members, mitigate institutional risk, enhance efficiency and support the university’s compliance with laws and regulations. If you have questions, contact Information Governance and Policy at policy@ucsd.edu.

Policy Name	PPM #	Category	Effective Date
Acceptance and Administration of Awards from Private Sources	150-35	Contracts and Grants (Research)	06/01/1992
Accounting for Unallowable Costs	150-43	Contracts and Grants (Research)	08/01/2001
Classification of Costs as Direct or Facilities and Administrative (Indirect)	150-42	Contracts and Grants (Research)	08/01/2001
Cost Accounting Standards Compliance	150-40	Contracts and Grants (Research)	08/01/2001
Eligibility to Submit Proposals for Extramural Support	150-10	Contracts and Grants (Research)	09/22/2025
Facilities and Administrative Cost (F&A) Rates Applicable to Research, Instruction, and Other Federal and Non-Federal Sponsored	150-15	Contracts and Grants (Research)	07/01/2004
Facilities and Administrative Costs (F&A) Rates Development Process & Timetable	150-14	Contracts and Grants (Research)	08/02/2011
Institutional Prior Approval System Requirements for Public Health Service (PHS) Research Grants	150-60	Contracts and Grants (Research)	07/01/1986
Office of Contract & Grant Administration Functions	150-1	Contracts and Grants (Research)	12/01/1983
Office of Learning Resources Functions	130-1.1	Instruction and Research Services	02/22/1989
Office of Learning Resources Services	130-1.2	Research	02/22/1989
Organizational Prior Approval System Requirements for National Science Foundation (NSF) Research Grants	150-61	Contracts and Grants (Research)	05/02/1988
Policy on Research Misconduct (Fabrication, Falsification, and Plagiarism)	100-4	Research	01/01/2026
Progress and Technical Reports	150-37	Contracts and Grants (Research)	12/01/1983
Protection of Animal Subjects	100-6	Research	08/01/2006
Protection of Human Research Subjects	100-5	Research	03/08/2021
Rebudgeting of Contract Funds Under Administrative Contracting Authority of the Office of Naval Research (ONR)	150-62	Contracts and Grants (Research)	06/25/1984
Request for Approval Procedures Under Organizational/Institutional Prior Approval System (OPAS/IPAS)	150-65	Contracts and Grants (Research)	06/25/1984
Responsibilities of Principal Investigators for the Administration of Awards	150-36	Contracts and Grants (Research)	04/09/1976
Solicitation and Acceptance of Contracts and Grants	150-2	Contracts and Grants (Research)	09/13/1976
Timing of Proposal Submission - Deadline Dates for Regental Approval	150-11	Contracts and Grants (Research)	12/01/1983
UC San Diego Implementing Procedure for UC Policy, “Requirement to Submit Proposals and Receive Awards for Grants and Contracts	150-82	Contracts and Grants (Research)	11/26/2019