RESPONSIBILITIES
- Principal Investigators, Departments/ORUs
Principal investigators are responsible for including in each proposal for extramural funding a provision for recovering F&A costs at the appropriately established rate(s). Questions relative to this subject should be referred to the Office of Contract and Grant Administration (OCGA), Extension 43330, or the SIO/OCGA, Extension 44570.
- Accounting Office
The Accounting Office is responsible for:
- Recording F&A costs at the appropriate rates for individual projects; and
- Assisting in the review of individual contract and grant awards as rates change, advising Principal Investigators of the impact of new rates on their respective budgets, as well as the impact from cost transfers, etc., and for recording and reporting all F&A costs charged.
- Office of Contract and Grant Administration
The Office of Contract and Grant Administration is responsible for:
- Reviewing and coordinating the application of F&A costs as provided under University policy; and
- Coordinating requests for reduction or waiver of F&A costs.
- Resource Management - Financial Analysis Office
The Resource Management - Financial Analysis Office is responsible for:
- Providing campus liaison with the Office of the President on matters regarding F&A costs; and
- Development of campus F&A cost policy; and
- Resolving or assisting with resolution of the application of F&A costs in complex or extraordinary cases.
- Office of the President
The Office of the President is responsible for:
- Development of University F&A cost policy; and
- Review and approval of all requests for a reduction or waiver of F&A costs.
COLLEGES AND UNIVERSITIES RATE AGREEMENT
EIN #: 1956006144A1 DATE: May 28, 2004
INSTITUTION: FILING REF.: The preceding
University of California Agreement was dated
San Diego Campus June 23, 1999
CA
The rates approved in this agreement are for use on grants, contracts and other agreements with the Federal Government, subject to the conditions in Section III.
___________________________________________________________________________________
SECTION I.: FACILITIES AND ADMINISTRATIVE COST RATES*
RATE TYPES: FIXED - FINAL - PROV. (PROVISIONAL) - PRED. (PREDETERMINED)
TYPE EFFECTIVE PERIOD
FROM - TO RATE LOCATIONS APPLICABLE TO
PRED. 07/01/02 06/30/04 52.0 On-Campus (1) Organized Research
PRED. 07/01/04 06/30/05 53.5 On-Campus (1) Organized Research
PRED. 07/01/05 06/30/06 54.0 On-Campus (1) Organized Research
PRED. 07/01/06 06/30/08 54.5 On-Campus (1) Organized Research
PRED. 07/01/02 06/30/08 26.0 Off-Campus (1) Organized Research
PRED. 07/01/02 06/30/08 53.0 On-Campus (1) Instruction
PRED. 07/01/02 06/30/08 26.0 Off-Campus (1) Instruction
PRED. 07/01/02 06/30/04 40.0 On-Campus (1) Other Sponsored Act.
PRED. 07/01/02 06/30/04 24.5 Off-Campus (1) Other Sponsored Act.
PRED. 07/01/04 06/30/08 45.0 On-Campus (1) Other Sponsored Act.
PRED. 07/01/04 06/30/08 26.0 Off-Campus (1) Other Sponsored Act.
PRED. 07/01/02 06/30/04 52.8 On-Campus (2) Organized Research
PRED. 07/01/02 06/30/04 26.8 Off-Campus (2) Organized Research
PRED. 07/01/02 06/30/04 57.0 On-Campus (2) Instruction
PRED. 07/01/02 06/30/04 30.0 Off-Campus (2) Instruction
PRED. 07/01/02 06/30/04 40.0 On-Campus (2) Other Sponsored Act.
PRED. 07/01/02 06/30/04 24.5 Off-Campus (2) Other Sponsored Act.
PRED. 07/01/02 06/30/04 13.0 (A) (1) Organized Research
PRED. 07/01/04 06/30/08 16.0 (A) (1) Organized Research
PRED. 07/01/02 06/30/04 26.5 (B) (1) Organized Research
PRED. 07/01/04 06/30/08 28.0 (B) (1) Organized Research
PRED. 07/01/04 06/30/08 19.0 (C) (1) Organized Research
PROV. 07/01/08 UNTIL AMENDED Use same rates and conditions as those cited for fiscal year ending June 30, 2008
(1) Facilities and Administrative Rates
(2) Facilities and Administrative Rates - DOD Contracts Only
(A) Nimitz Marine Facility & Marine Physical Laboratories
(B) General Clinical Research Center, (On-Campus)
(C) General Clinical Research Center, (Off-Campus)
________________________________________
*BASE:
Modified total direct costs, consisting of all salaries and wages, fringe benefits, materials, supplies, services, travel and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000.
________________________________________
SECTION II.: SPECIAL REMARKS
TREATMENT OF FRINGE BENEFITS:
This organization charges the actual cost of each fringe benefit direct to Federal projects. However, it uses a fringe benefit rate which is applied to salaries and wages in budgeting fringe benefit costs under project proposals. The fringe benefits listed below are treated as direct costs.
TREATMENT OF PAID ABSENCES:
Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims for the cost of these paid absences are not made. A separate charge is made to Federal projects for vacation benefit leave accruals.
DEFINITION OF EQUIPMENT:
Effective July 1, 1999, equipment is defined as tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $1500 or more per unit.
DEFINITION OF ON-CAMPUS, OFF CAMPUS AND SPECIAL RATES
DEFINITION OF OFF-CAMPUS RATE:
The off-campus rate is applicable to those projects conducted at facilities not owned or leased by the University. However, if the project is conducted in leased space and lease costs are directly charged to the project, then the off-campus rate must be used.
PROJECTS CONDUCTED ENTIRELY ON-CAMPUS OR ENTIRELY OFF-CAMPUS:
Projects conducted entirely on-campus or entirely off-campus will be applied the on-campus or off-campus rate respectively.
PROJECTS CONDUCTED PARTIALLY OFF-CAMPUS AND PARTIALLY ON-CAMPUS:
If the project involves work at both on-campus and off-campus sites, either the on-campus or off-campus rate generally should be applied, consistent with where the majority of the work is to be performed. Salary cost is generally accepted as a measure of work performed in terms of the total project.
USE OF BOTH ON-CAMPUS AND OFF-CAMPUS RATES:
The use of both on-campus and off-campus rates for a given project may be justified if both of the respective rates can clearly be identified with a significant portion of salaries and wages of the project. For purposes of this provision, significant is defined as approximately 25% or more of the total costs and a project's total salary and wage costs exceed $250,000.
OTHER SPECIAL RATES:
These rates apply only to the facility or program to which they ar identified. If any additional special rates become necessary the establishment of such rates should be coordinated through the cognizant negotiation agency.
The following fringe benefits are treated as direct costs:
OASDI, MEDICARE, RETIREMENT PLAN, HEALTH/DENTAL/OPTICAL/LIFE INSURANCE, WORKERS COMPENSATION, UNEMPLOYMENT INSURANCE, NON-INDUSTRIAL DISABILITY INSURANCE, ANNUITANT HEALTH/DENTAL INSURANCE, INCENTIVE AWARD PROGRAM, EMPLOYEE SUPPORT PROGRAM, SEVERANCE PAY AND TUITION/FEE REMISSION OF CERTAIN STUDENT EMPLOYEES.
________________________________________
SECTION III.: GENERAL
A. LIMITATIONS:
The rates in this Agreement are subject to any statutory or administrative limitations and apply to a given grant, contract or other agreement only to the extent that funds are available. Acceptance of the rates is subject to the following conditions. (1) Only costs incurred by the organization were included in its facilities and administrative costs pools as finally accepted: such costs are legal obligations of the organization and are allowable under the governing cost principles; (2) The same costs that have been treated as facilities and administrative costs are not claimed as direct costs; (3) Similar types of costs have been accorded consistent accounting treatment; and (4) The information provided by the organization which was used to establish the rates is not later found to be materially incomplete or inaccurate by the Federal Government. In such situations the rate(s) would be subject to renegotiation at the discretion of the Federal Government.
B. ACCOUNTING CHANGES:
This Agreement is based on the accounting system purported by the organization to be in effect during the Agreement period. Changes to the method of accounting for costs which affect the amount of reimbursement resulting from the use of this Agreement require prior approval of the authorized representative of the cognizant agency. Such changes include, but are not limited to, changes in the charging of a particular type of cost from facilities and administrative to direct. Failure to obtain approval may result in cost disallowances.
C. FIXED RATES:
If a fixed rate is in this Agreement, it is based on an estimate of the costs for the period covered by the rate. When the actual costs for this period are determined, an adjustment will be made to a rate of a future year(s) to compensate for the difference between the costs used to establish the fixed rate and actual costs.
D. USE BY OTHER FEDERAL AGENCIES:
The rates in this Agreement were approved in accordance with the authority in Office of Management and Budget Circular A-21 Circular, and should be applied to grants, contracts and other agreements covered by this Circular, subject to any limitations in A above. The organization may provide copies of the Agreement to other Federal Agencies to give them early notification of the Agreement.
UNIVERSITY OF CALIFORNIA, SAN DIEGO
FACILITIES AND ADMINISTRATIVE RATES FOR THE PERIOD
JULY 1, 1997 THROUGH JUNE 30, 2001
ORGANIZED RESEARCH INSTRUCTION OTHER SPON PROJ NIMITZ MARINE FACILITY GEN. CLINICAL RESEARCH CTR
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
EQUIPMENT
3.60
3.00
5.00
0.00
0.00
BUILDING & IMPROVE
2.90
2.00
1.50
0.00
0.00
OPERATION & MAIN.
13.60
10.60
6.50
0.00
0.50
INTEREST
2.40
0.50
0.50
0.00
0.00
STUDENT SERVICES
0.80
6.80
1.80
0.00
0.00
GEN ADMIN
6.50
6.50
9.80
6.50
13.20
DEPT ADMIN
16.90
13.90
10.00
3.90
10.00
SPON PROJ ADMIN
2.60
2.80
2.90
2.60
2.80
ADMIN COMPONENTS
26.80
26.00
26.00
30.00
26.00
26.00
24.50
24.50
24.50
13.00
13.00
26.00
26.00
LIBRARY
3.00
0.00
10.90
0.00
2.00
0.00
0.00
0.00
TOTAL
51.50
26.00
53.00
26.00
40.00
24.50
13.00
26.50
ADMINISTRATIVE COMPONENTS LIMITED TO 26.0% IN ACCORDANCE WITH OMB A-21, DATED JULY 26, 1993
CONCUR:
(SIGNATURE)
TITLE
DATE
FACILITIES AND ADMINISTRATIVE RATES FOR THE PERIOD
JULY 1, 1997 THROUGH JUNE 30, 2001
DOD Contracts Only
ORGANIZED RESEARCH
INSTRUCTION
OTHER SPON PROJ
NIMITZ
MARINE FACILITY
GEN. CLINICAL
RESEARCH CTR
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
EQUIPMENT
3.60
3.00
5.00
0.00
0.00
BUILDING & IMPROVE
2.90
2.00
1.50
0.00
0.00
OPERATION & MAIN.
13.60
10.60
6.50
0.00
0.50
INTEREST
2.40
0.50
0.50
0.00
0.00
STUDENT SERVICES
0.80
6.80
1.80
0.00
0.00
GEN ADMIN
6.50
6.50
9.80
6.50
13.20
DEPT ADMIN
16.90
13.90
10.00
3.90
10.00
SPON PROJ ADMIN
2.60
2.80
2.90
2.60
2.80
ADMIN COMPONENTS
26.80
26.80
26.80
30.00
30.00
30.00
24.50
24.50
24.50
13.00
13.00
26.00
26.00
LIBRARY
3.00
0.00
10.90
0.00
2.00
0.00
0.00
0.00
TOTAL
52.30
26.80
57.00
30.00
40.00
24.50
13.00
26.50
CONCUR:
(SIGNATURE)
TITLE
DATE
UNIVERSITY OF CALIFORNIA, SAN DIEGO
FACILITIES AND ADMINISTRATIVE RATES FOR THE PERIOD
JULY 1, 2001 THROUGH JUNE 30, 2002
ORGANIZED RESEARCH
INSTRUCTION
OTHER SPON PROJ
NIMITZ
MARINE FACILITY
GEN. CLINICAL
RESEARCH CTR
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
EQUIPMENT
3.60
3.00
5.00
0.00
0.00
BUILDING & IMPROVE
3.10
2.00
1.50
0.00
0.00
OPERATION & MAIN.
13.60
10.60
6.50
0.00
0.50
INTEREST
2.70
0.50
0.50
0.00
0.00
STUDENT SERVICES
0.80
6.80
1.80
0.00
0.00
GEN ADMIN
6.50
6.50
9.80
6.50
13.20
DEPT ADMIN
16.90
13.90
10.00
3.90
10.00
SPON PROJ ADMIN
2.60
2.80
2.90
2.60
2.80
ADMIN COMPONENTS
26.80
26.00
26.00
30.00
26.00
26.00
24.50
24.50
24.50
13.00
13.00
26.00
26.00
LIBRARY
3.00
0.00
10.90
0.00
2.00
0.00
0.00
0.00
TOTAL
52.00
26.00
53.00
26.00
40.00
24.50
13.00
26.50
CONCUR:
(SIGNATURE)
TITLE
DATE
UNIVERSITY OF CALIFORNIA, SAN DIEGO
FACILITIES AND ADMINISTRATIVE RATES FOR THE PERIOD
JULY 1, 2001 THROUGH JUNE 30, 2002
DOD Contracts Only
ORGANIZED RESEARCH
INSTRUCTION
OTHER SPON PROJ NIMITZ
MARINE FACILITY
GEN. CLINICAL
RESEARCH CTR
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
On-
Campus
Off-
Campus
EQUIPMENT
3.60
3.00
5.00
0.00
0.00
BUILDING & IMPROVE
3.10
2.00
1.50
0.00
0.00
OPERATION & MAIN.
13.60
10.60
6.50
0.00
0.50
INTEREST
2.70
0.50
0.50
0.00
0.00
STUDENT SERVICES
0.80
6.80
1.80
0.00
0.00
GEN ADMIN
6.50
6.50
9.80
6.50
13.20
DEPT ADMIN
16.90
13.90
10.00
3.90
10.00
SPON PROJ ADMIN
2.60
2.80
2.90
2.60
2.80
ADMIN COMPONENTS
26.80
26.80
26.80
30.00
30.00
30.00
24.50
24.50
24.50
13.00
13.00
26.00
26.00
LIBRARY
3.00
0.00
10.90
0.00
2.00
0.00
0.00
0.00
TOTAL
52.80
26.80
57.00
30.00
40.00
24.50
13.00
26.50
CONCUR:
(SIGNATURE)
TITLE
DATE