Section: 160-10
Effective: 01/01/2026
Supersedes: 06/03/2025
Next Review Date: 01/01/2029
Issuance Date: 12/23/2025
Issuing Office:  Center for Student Accountability, Growth, and Education
Student Conduct Procedures

 

SCOPE

 

The Student Conduct Proceduresapply to the non-academic student conduct of all UCSan Diego undergraduate, graduate, professional school, and Extended Studies Students,and Student Organizations.

 

 

POLICY SUMMARY

 

The University ofCalifornia Policies Applying to Campus Activities, Organizations, andStudents (PACAOS) are a collection of University-widepolicies relating to student life. PACAOS Section 100.00describes the University&s policy on student conduct and discipline. PACAOSAppendix H describes the procedures for student conduct investigation andresolution, except as provided in PACAOS 100.00. The UC San Diego StudentConduct Procedures serves as UC San Diego&s implementing regulations forPACAOS Section 100.00 and Appendix H and describes UC San Diego&s proceduresand requirements for addressing non-academic student conduct incidents.

 

These Procedures shouldbe read in conjunction with PACAOS 100.00 and Appendix H. Where PACAOS or AppendixH establishes a requirement, this document does not restate that requirement.

 

 

DEFINITIONS

 

For the purpose of these Procedures,the definitions in PACAOS and those listed in the section below apply:

 

A.    AdministrativeResolution meeting (ARM) means a meeting between an individual Respondent and aStudent Conduct Officer to resolve alleged violations of the Standards ofConduct without a Student Conduct Review.

 

B.    Alternative Resolution means a voluntary,consent-based resolution process offered by SAGE as an alternative toAdministrative Resolution or Student Conduct Review.  Alternative Resolution optionsmay include, but are not limited to, the Medical Amnesty Program, mediateddialogue, restorative justice, and educational agreements.  See 160-10 Section IVB of these Procedures for eligibility requirements and processes.

 

C.    Business Days means weekdays, and excludesweekends, University holidays, and days when the Chancellor has determined that the campus will be closed forbusiness.

 

D.    Chair means the UC San Diegostaff or faculty member responsible for facilitating the procedures of aStudent Conduct Review.

 

E.     Community StandardsBoardmeans the group of Students, faculty, and staff authorized to determine violations of the Standards of Conduct througha Student Conduct Review.

 

F.     Dean means the UC San Diegostaff or faculty member or their designee responsible for overseeing studentconduct matters of an undergraduate college, residential area, Graduate Educationand Postdoctoral Affairs, the School of Medicine, the Skaggs School ofPharmacy, or UC San Diego Extended Studies.

 

G.    Interim SuspensionHearing Officermeans a University Official authorized on a case-by-case basis by the Director- SAGE or their designee to determine whether tocontinue an Interim Suspension.

 

H.    Multi-Area Incident means an incidentwhere all Respondents are not residents and/or registrants of the sameresidential area, undergraduate college, or graduate/professional school.

 

I.       Policy and ProcedureManual means the set of operating policies and proceduresapplying to academic, administrative, research, and service units at UC SanDiego (See https://omcp.ucsd.edu/policy-records/ppm.html).

 

J.     Principal Member means a currentlyregistered UC San Diego undergraduate or graduate Student who is an officer ina Registered Student Organization.

 

K.    Review Advisor refers to the UC SanDiego staff or faculty member who assists the Chair of the Community StandardsBoard or Review Officer with Student Conduct Review procedures. The Director - SAGEor their designee typically serves in this role.

 

L.     Review Coordinator means the SAGEprofessional staff member responsible for coordinating a Student ConductReview.

 

M.    Review Officer means a UniversityOfficial authorized on a case-by-case basis by SAGE to determine violations ofthe Standards of Conduct through a Student Conduct Review.

 

N.    SAGE means the Center forStudent Accountability, Growth, and Education. The Office of Student Conductbecame SAGE in September 2023.

 

O.    Student Conduct Officer means a UniversityOfficial authorized on a continuing or temporary basis by the Dean or theirdesignee or Director - SAGE or their designee to conduct AdministrativeResolutions with a Respondent alleged to have violated the Standards of Conductand to assign or recommend sanction(s). Student Conduct Officers typicallyinclude Deans of Student Affairs, Assistant Deans of Student Affairs, Directorsof Residence Life, Assistant Directors of Residence Life, and SAGE professionalstaff members.

 

P.     Student Conduct Review means the formal hearingprocess at UC San Diego, conducted with one or more Respondents and theCommunity Standards Board or Review Officer to resolve alleged violations ofthe Standards of Conduct when the Administrative Resolution includes suspensionor dismissal and the Respondent contests the determination of responsibility.See PACAOS 100.00, Appendix H, Section IV. D. for formal hearing requirements.

 

Q.    Student ConductStandards Group meansthe group of Students, faculty, and staff entrusted with considering revisionsand changes to these Procedures.

 

R.    Student Organization means a group ofundergraduate and/or graduate Students who are recognized as a college studentorganization by the Dean or Provost of their respective college, who havesuccessfully registered as a student organization with the Center for StudentInvolvement, or who comprise IntercollegiateAthletic or club sports teams.

 

S.     UniversityRepresentativemeans a UC San Diego staff member authorized by SAGE to present information andquestion witnesses on behalf of the University at Student Conduct Reviews.

 

T.     University-SupportedActivitymeans any activity on, or off-campus which is initiated, funded, authorized, orsupervised by the University.

 

 

POLICY STATEMENT

 

A.   JURISDICTION

 

Jurisdiction over Student andStudent Organization non-academic conduct isgoverned by PACAOS 100.00.  At UC San Diego, the following additional provisions apply:

 

1.    Off-CampusJurisdiction. The University willnot regularly apply these Procedures tonon-academic student conduct that occurs off-campus except in connection withan official University-Supported Activity. However, the University has thediscretion to exercise jurisdiction over off-campusconduct that would violate the Standards of Conduct or other UniversityPolicies if it had occurred on-campus, including but not limited to:

 

a.     Physical assault,threats of violence, or other conduct that threatens the health or safety ofany person;

 

b.     University ofCalifornia Sexual Violence and Sexual Harassment Policy violations, includingsexual assault, relationship violence, stalking, sexual harassment, andinvasions of sexual privacy;

 

c.     Harassment;

 

d.     Illegal possession oruse of weapons, explosives, or destructive devices;

 

e.     Illegal manufacture,sale, or distribution of controlled substances; and,

 

f.       Hate crimes as definedby California law.

2.     Hazing. These Proceduresapply to alleged hazing incidents regardless of location.

3.    Authority to Extend Jurisdiction at UC San Diego:

 

a.     For mattersnot involving alleged violations of the University of California SexualViolence and Sexual Harassment Policy or the University of CaliforniaAnti-Discrimination Policy, requests to exercise off-campus jurisdiction willbe submitted by the Director - SAGE or their designee to the Vice Chancellor -Student Affairs and Campus Life or their designee, who has authority to extendjurisdiction under these Procedures. This decision is final and notsubject to appeal.

 

b.     For mattersinvolving alleged violations of the University of California Sexual Violenceand Sexual Harassment Policy, authority to extend off-campus jurisdiction isvested in the Office for the Prevention of Harassment and Discrimination&s TitleIX Officer in accordance with that Policy. See PACAOS Appendix E and Appendix Ffor applicable procedures.

 

c.     For mattersinvolving alleged violations of the University of CaliforniaAnti-Discrimination Policy, authority to extend off-campus jurisdiction isvested in the Office for the Prevention of Harassment and Discrimination&sLocal Implementation Officer in accordance with that Policy.  See PACAOSAppendix G for applicable procedures.

 

d.     In caseswhere alleged conduct may implicate both these Procedures and theUniversity of California Sexual Violence and Sexual Harassment Policy or theUniversity of California Anti-Discrimination Policy, SAGE will consult with theOffice for the Prevention of Harassment and Discrimination to determineappropriate jurisdiction and resolution pathways.

4.     Factors forExtending Jurisdiction. In determining whether to exercise jurisdiction over off-campus conduct pursuant to Section3a, the Vice Chancellor - Student Affairs and Campus Life or their designeewill consider the totality of the circumstances, including:

a.     The seriousness of thealleged conduct;

 

b.     The impact of theconduct on any member of the University community or the campus as a whole;

 

c.     Whether the allegedvictim is a member of the University community;

 

d.     The ability of theUniversity to gather information, including statements from witnesses;

 

e.     Whether the off-campusconduct is part of a continuing course of conduct that occurred either on- oroff-campus;

 

f.       Whether the allegedconduct occurs within the context of an education program or activity; and,

 

g.     Whether the allegedconduct adversely affects the UC San Diego Community and/or the pursuit of theUniversity's objectives.

5.     Information Sharing. The UC San DiegoPolice Department may share information with SAGE regarding on- or off-campusstudent conduct that may violate the Standards of Conduct.

 

B.    INTERPRETATION OFREGULATIONS, APPLICABILITY, & ADVISOR ASSISTANCE

 

These Procedures serve as a generalnotice of our community standards. They are not written specifically orpracticed in the same way as federal, state, or local law. As such, they shouldbe viewed as a framework to educate through an accountability process. Conductprohibited by the Standards of Conduct may or may not violate federal, state,or local law. The University may address such conduct independently of and/orconcurrently with legal proceedings.

 

1.     These Procedures supersedeall previous versions of the UC San Diego Student Conduct Procedures.PACAOS Section 100.00, Appendix H and these Procedures, serve as theofficial reference for non-academic student conduct matters at UC San Diego.All matters of non-academic student conduct at UC San Diego may be handled inaccordance with these Procedures, unless superseded by a specificprocedure of a professional school or program under the purview of theUniversity. In such instances, professional schools or programs may holdstudents accountable based on school or program-specific policies.

 

2.     The AcademicIntegrity Policy governs all instances of academic misconduct. However, theseProcedures apply to non-academic student conduct (e.g., falsifyingdocuments, furnishing false information) discovered as part of an academicmisconduct incident.

 

3.     These Procedurestake effect on January 1, 2026, and apply to student conduct cases noticed onor after that date.  Cases noticed before January 1, 2026, will follow the Proceduresin place at the time of notice. 

 

4.     If any portion of theseProcedures is invalidated or deemed to be unenforceable, the remainderof these Procedures will remain in effect.

 

5.     Students are permittedto be assisted by an Advisor if they receive a notification of allegedmisconduct pursuant to this policy:

a.     The initial allegationletter that is received by the Student shallinclude a clause informing the Student of theirright to select an Advisor of their choice or to request that the Universityprovide an Advisor to the Student.

 

b.     The University may useany of the following to fulfill its obligation to provide an Advisor to theStudent: (A) A confidential respondent services coordinator, (B) An agreementwith a student-based peer support program, or (C) An agreement with analumni-based support program.

 

c.     The Advisor selected bythe Student or provided by the University shall be provided training by the institution on theinstitution&s adjudication procedures for the alleged violation. The trainingmay be provided in an online format, and is not required to, but may, have an in-person or interactive element.

 

d.     If a student requests anassigned Advisor, the process will not begin until one is identified.  However,the process will not be delayed due to a particular Advisor&s unavailability.

 

e.     Students electing to beaccompanied by an Advisor must notify the Student Conduct Officer and provide acopy of a signed "Consent to Release Student Records" form thatallows the student conduct case and records information to be shared with theAdvisor at least one Business Day prior to the meeting.

 

 

C.    STANDARDS OF CONDUCT

 

Violations of the Standards of Conductdescribed in PACAOS Section 102.00 and/or in Section C of these Procedures below,including attempts to engage in or aid in such conduct, violate theUniversity&s Standards of Conduct and may be subject to these Procedures. Thesestandards will not be used to restrict the lawful exercise of constitutionallyprotected rights of freedom of speech or assembly.

 

1.     Disorderly or lewdconduct, as described by PACAOS Section 102.14, includes, but is not limitedto, public urination, indecent exposure, loud and unreasonable noise serving nolegitimate purpose, or unauthorized gambling.

 

2.    Unlawfulassembly, as described in PACAOS Section 102.15 and/or California Penal CodeSection 407 (Whenever two or more persons assembletogether to do an unlawful act, or a lawful act in a violent, boisterous,or tumultuous manner, such assembly is an unlawful assembly.).

 

3.     Failure to identifyoneself, as described in PACAOS 102.16, includes failing to promptly provide yourUniversity Identification Number or your name to a University Official or otherpublic official acting in the performance of their duties while on UniversityProperty or at University-Supported Activities.

 

4.     Obstructing aUniversity Official or other public official, as described in PACAOS 102.16,includes obstructing, delaying, interfering with, or hindering UniversityOfficials charged with, responsible for, or engaged in activities promotinghealth or safety on University Property, including but not limited to, policeofficers, fire fighters, health inspectors, fire marshals, and Supporting-Advocacy-and-Free-Expression(SAFE) team members.

 

5.     PACAOS Section 102.17 includesthe misuse of any prescribed medication, over the counter drugs and/or othercontrolled substances, as prohibited by federal law, state law, or UniversityPolicy. Controlled substances include any drugs regulated by the local, state,or federal government (this includes medicinal marijuana).

 

6.     The following areadditional Standards of Conduct as specified by these Procedures:

 

a.     Physical, verbal,written, face-to-face, telephonic, electronic or other means of contact that aStudent knows or should know is unwanted, is communicated directly to one ormore specific Students, faculty, or staff, constitutes severe and/or pervasive,and objectively offensive conduct; and does not constitute speech protected bythe First Amendment of the United States Constitution (e.g., speech in a publicforum on a matter of public concern).

 

b.     Instituting a complaintin bad faith and/or attempting to discourage an individual&s properparticipation in, or use of, the student conduct process.

 

c.     Wearing a mask,personal disguise, and/or otherwise concealing identity with the intent ofintimidating any person or group, or for the purposes of evading or hinderingdiscovery, recognition, or identification in the commission of violations of UniversityPolicy and/or local, state, or federal laws. Concealing identity includesrefusing to temporarily remove a mask or other face covering upon anidentification request from a University Official or other public officialacting in the performance of their duties. Wearing masks or face coverings ispermissible for all persons who are complying with Universitypolicies and applicable laws.

 

d.     Distributing personalidentifying information (including, but not limited to, a digital image ofanother person and the person&s home address) or an electronic message of aharassing nature about another person with the intent to place that person inreasonable fear for their safety or the safety of the other person&s immediatefamily and for the purpose of imminently causing that other person unwantedphysical contact, injury, or harassment by a third party.  For purposes of thisstandard, consistent with California Penal Code Section 653.2(c), harassmentmeans a knowing and willful course of conduct directed at a specific personthat a reasonable person would consider as seriously alarming, seriouslyannoying, seriously tormenting, or seriously terrorizing and that serves nolegitimate purpose, and of a harassing nature means of a nature that areasonable person would consider as seriously alarming, seriously annoying,seriously tormenting, or seriously terrorizing of the person and that serves nolegitimate purpose.

e.     Picketing or organizingpicketing that is focused on and takes place in front of any UniversityProperty that is a residence or dwelling of an individual, if such conductwould be prohibited by Chapter 5 Article 2 Division 20, Sections 52.2001-2003of the San Diego Municipal Code if it were to occur in the City of San Diego.

f.       Violating otherUniversity Policies.

 

g.     Violations of federal,state, or local law not covered by the standards describedabove.

 

h.     Violating applicable healthand safety requirements issued by the University and/or federal, state, or localgovernments in response to public health emergencies.

 

D.    REPORTS OF ALLEGEDVIOLATIONS

 

Reports of alleged violations are governed byPACAOS Appendix H, Sections III.A and III.B. At UC San Diego, the followingadditional provisions apply:

 

1.     All reports of allegedStandards of Conduct violations by Students or Student Organizations will besubmitted and/or referred to SAGE for review. SAGE will then determine whetherthere is reasonable cause to process the report and the appropriate resolutionoption.

 

2.     Any person may report alleged Standards of Conduct violations by a Student or Student Organization to SAGE. Persons submittingreports are expected to provide information related to the alleged violations.They may be asked to participate as a witness in the Administrative Resolutionand/or Student Conduct Review processes as outlined in these Procedures.

 

3.     The initial assessmentprocess is governed by PACAOS Appendix H, Section III.A.  Except as noted inSection D (8-10) below, SAGE shall conduct a preliminary assessment todetermine whether the report falls within the scope of these Proceduresand whether the allegations, if true, may constitute a policy violation. SAGEwill complete this preliminary assessment as soon as practicable afterreceiving a report alleging student misconduct, and typically within 30business days of receiving all necessary information. To make this determination,SAGE may investigate or, if appropriate, refer the report to anotherappropriate office for investigation.

 

4.     In determining whetherthere is reasonable cause to believe a Student Organization may have violated theStandards of Conduct, SAGE will consider, among other things:

 

a.     The degree of knowledgeand/or involvement of the Student Organization&s Principal Members, officers,and/or members;

 

b.     The use of the StudentOrganization&s resources (e.g., money, space, other resources); and,

 

c.     The proportion of theStudent Organization&s members involved.

 

5.     If there is reasonablecause to believe that a violation of the Standards of Conduct may have occurredafter reviewing the report and/or investigating, the report will be forwardedto the Dean or their designee for resolution as described in Section E below,unless circumstances require otherwise. If there is no reasonable cause tobelieve that a violation of the Standards of Conduct may have occurred, SAGEwill not forward the report to the Dean or their designee for AdministrativeResolution. However, SAGE may refer the matter to the Dean or their designee oranother department for appropriate follow-up outside the formal student conductprocess. SAGE may also notify relevant parties that no further action throughthe student conduct process will be taken.

 

6.     A Student Organizationand its Principal Members may be collectively or individually charged and/orheld responsible when actions by its Principal Members, leaders, officers, ormembers violate the Standards of Conduct in conjunction with activities orevents, held on- or off-campus, sanctioned explicitly or implicitly by theorganization&s Principal Members, leaders, officers, or members. StudentOrganization responsibility is independent of individual member accountability.See PACAOS Appendix H, Section II for additional provisions regarding StudentOrganization conduct.

 

7.     All reports involvingalleged violations of sexual violence and sexual harassment (e.g., sexualassault, relationship violence, stalking of a sexual or romantic nature),harassment related to a protected class referenced by University Policy, and/ordiscrimination related to a protected class referenced by University Policywill be referred to the Office for the Prevention of Harassment and Discrimination(OPHD).

 

8.     Review and resolutionof sexual violence and sexual harassment allegations will be handled inaccordance with the University of California Sexual Violence and SexualHarassment Policy and the procedures outlined in either PACAOS Appendix E: SexualViolence and Sexual Harassment Student Investigation and Adjudication Framework(Appendix E) or PACAOS Appendix F: Sexual Violence and SexualHarassment Student Investigation and Adjudication Framework (AppendixF).Appendix E orAppendix F will also be used to adjudicateother violations of the Standards of Conduct alleged to have occurred inconnection with sexual violence and sexual harassment allegations.

 

9.     Review andresolution of harassment and discrimination or other conduct prohibited by theUniversity of California Anti-Discrimination Policy will be handled inaccordance with the University of California Anti-Discrimination Policy.Violations of the University Standards of Conduct alleged to have occurred inconnection with Anti-Discrimination allegations may be resolved concurrentlythrough both procedures, after consultation with SAGE and OPHD.

 

10.  In pending studentconduct actions that may result in a Respondent&s suspension or dismissal, atemporary hold on transcripts will typically be placed by SAGE. In addition,the Executive Vice Chancellor may direct that the transcript and/or degree of aRespondent is not awarded until the process has been completed if theRespondent becomes eligible to graduate during the student conduct process.

 

11.  When a hold is placedon a Respondent&s student account and conduct record, SAGE will notify theRespondent via email that a hold has been placed on their account, the reasonfor the hold, and how to request removal of the hold.

 

12.  AdministrativeResolution Meetings, Student Conduct Reviews, and other related meetingsdescribed in these Procedures may be conducted in-person or remotely(e.g., video conferencing, phone, etc.) at the discretion of the StudentConduct Officer or SAGE.

 

13.  Unless specifically stated otherwise in these Procedures, allmeetings and hearings throughout the student conduct investigation andresolution process are closed to the public. Only the University is authorizedto record audio and/or video throughout the student conduct resolution process.

 

14.  The standard of proof,student participation rights, disability-related accommodations, languageinterpretation, and extension of timelines are governed by PACAOS Appendix H,Sections III G through III K. If a Respondent fails to respond or does notparticipate by the deadlines provided by SAGE as outlined in these Procedures,SAGE may proceed in the student&s absence anddetermine appropriate outcomes without their input.

 

E.     INVESTIGATION AND RESOLUTION

 

The investigation andresolution process is governed by PACAOS Appendix H,     Sections III, and IV.The following UC San Diego-specific provisions apply:

 

1.     Designated StudentConduct Officers:The respective Deans or their designees and the Director - SAGE or theirdesignee have appointed staff members to serve asStudent Conduct Officers to facilitate Administrative Resolution meetings withStudents to resolve alleged violations of the Standards of Conduct.

 

2.     Notice to Respondent. In addition to the notice requirements inPACAOS Appendix H, Section III.B, UC San Diego's notice shall include:

 

a.     Notice that theRespondent has five Business Days from the date of the notice to contact theStudent Conduct Officer to schedule an Administrative Resolution meeting (ARM);

b.     Electronic or hard copyversions of case materials to be reviewed at the meeting (e.g., incidentreport, police report);

c.     Information about howto submit relevant witnesses for consideration;

d.     Information about howto request assistance from campus resources; and,

e.     Information aboutrequesting accommodations from the Office forStudents with Disabilities and notifying the Student Conduct Officer of anypre-approved accommodations.

3.     Disqualification ofStudent Conduct Officer. A Respondent or Complainant may request in writing to SAGEthat a Student Conduct Officer be disqualified at least two Business Daysbefore the scheduled Administrative Resolution meeting and must explain whythey believe the Student Conduct Officer is unable to make an impartialdecision. The Director - SAGE or their designeewill disqualify or exclude any Student Conduct Officer who is not able, intheir judgment, to make an impartial decision in the case. If the request isgranted, the Director - SAGE or their designee willselect another Student Conduct Officer to facilitate the AdministrativeResolution.

 

4.     Rescheduling. If a Respondent cannotattend a scheduled Administrative Resolution meeting, they must contact theStudent Conduct Officer to request a new date and/or time at least one BusinessDay before the meeting. It is at the discretion of the Student Conduct Officerwhether the meeting will be rescheduled, and a Respondent may request only onechange to the date and/or time of the meeting.

 

5.     Dean Consultation forUndergraduate Students. If an undergraduate Respondent is found responsible forviolating the Standards of Conduct in an Administrative Resolution Meeting andis subject to suspension or dismissal, the Student Conduct Officer will consultwith the Council of Deans of Student Affairs (generallywithin five Business Days of making their finding) on the sanction(s).Thereafter, the Student Conduct Officer will notify the Respondent in writingwith a brief summary of the AdministrativeResolution and assigned sanctions (generally within10 Business Days of the determination of sanctions).  When the outcome of theAdministrative Resolution includes suspension or dismissal, and the student hascontested the determination of responsibility, the case will proceed to formal hearingas laid out in PACAOS Appendix H, Section IV, D.

 

6.     Graduate, Professional,Extended Studies Students, or Student Organizations. If a graduate,medical, pharmacy, or Extended Studies Student, or Student Organization, isfound responsible for violating the Standards of Conduct in an AdministrativeResolution meeting and is subject to suspension or dismissal, the StudentConduct Officer will notify the Respondent in writing with a brief summary ofthe meeting and assigned sanctions (generally within 10 Business Days of makingtheir finding).

 

7.     Alternative ResolutionTimeline.At UC San Diego, the Director - SAGE or their designee will complete theAlternative Resolution process as laid out in PACAOS Appendix H, Section IV, Bwithin 30 to 60 Business Days, unless there is good cause to extend theprocess.

 

F.     STUDENT CONDUCT REVIEWS

 

Formal hearings aregoverned by PACAOS Appendix H, Section IV.D. At UC San Diego, the followingadditional provisions apply:

 

1.     Assignment. All cases referred to a Student Conduct Review will be assigned to theCommunity Standards Board.  Notwithstanding the foregoing, and as describedbelow, a Student Conduct Review may instead be assigned to a Review Officer if requestedin writing by the Student.

 

2.     Review Officer.  A Respondent may electto have the Student Conduct Review conducted by a Review Officer rather thanthe Community Standards Board.  That request must be made in writing to theDirector-SAGE or their designee prior to scheduling the Student Conduct Review. The Director- SAGE will select a Review Officer and notify the Respondentbefore the Student Conduct Review.   

3.     Community StandardsBoard Composition. The Community Standards Board will be comprised of:

a.     No fewer than eight undergraduateStudents, where a majority of the undergraduate collegesare represented, appointed by the Vice Chancellor - Student Affairs and CampusLife or their designee, in consultation with the College Deans of StudentAffairs or their designees and respective College Councils.

b.     No fewer than one graduateand/or professional school Student appointed by the Vice Chancellor - StudentAffairs and Campus Life or their designee:

                                          i.        GraduateStudents will be appointed in consultation with the Graduate and Professional StudentAssociation (GPSA) and the Dean of Graduate Education and Postdoctoral Affairsor their designee.

 

                                         ii.        MedicalStudents will be appointed in consultation with the Student Government of theSchool of Medicine and the Associate Dean of Admissions and Student Affairs,School of Medicine or their designee.

 

                                        iii.        PharmacyStudents will be appointed in consultation with the Skaggs School of PharmacyAssociated Students and the Dean of the Skaggs School of Pharmacy or their designee.

c.     No fewer than six staff and/orfaculty members:

 

                                          i.        Staffmembers will be appointed by the Vice Chancellor - Student Affairs and CampusLife or their designee.

 

                                         ii.        Facultymembers will be appointed by the Academic Senate.

d.     Community StandardsBoard members will be appointed to a minimum term of one year and may bere-appointed for additional terms.
Timing. Student ConductReviews may be held during any academic term, including Summer Sessions.

4.     Temporary Appointees. The Director - SAGE ortheir designee may make temporary appointees from the groups listed in SectionF.2 above, if there are not enough regular appointees available to comprise the Community Standards Board for a StudentConduct Review. All temporary appointees will participate in trainingsession(s) conducted by SAGE before serving on a Review.

5.     Panel Selection. Based on availability,three members, including a Chair, will be selected and scheduled by the ReviewCoordinator for a Student Conduct Review conducted by the Community StandardsBoard. A Student Conduct Review facilitated by the Community Standards Boardmay not be held with fewer than three members, including the Chair.

a.     The Community StandardsBoard will be composed of at least one Student and at least one faculty and/orstaff member.

b.     The Chair of theCommunity Standards Board will be selected by the Review Coordinator based onthe availability of members and will normally be a staff member.

c.     A Review Officer willbe selected by the Review Coordinator for a Student Conduct Review notfacilitated by the Community Standards Board.

d.     A UniversityRepresentative will be selected by the Review Coordinator for the StudentConduct Review. The University Representative will present informationsupporting the alleged violations and ask questions of the Respondent and ofany witnesses that appear at the Student Conduct Review.

e.     The Director - SAGE ortheir designee will serve as the Review Advisor and attend the Student ConductReview and subsequent deliberations. However, the Review Advisor will not votein determining whether the Respondent is responsible for violating the Standardsof Conduct.

6.     Pre-Review Meeting. The Respondent (andComplainant, if applicable) must meet with the Review Coordinator separatelyfor a pre-Review meeting prior to scheduling the Student Conduct Review.

a.     The purpose is for theReview Coordinator to explain the Student Conduct Review process, keydeadlines, potential participants, including other relevant Respondents, andanswer any relevant questions.

b.     If the Respondent doesnot schedule their pre-Review meeting after notice, the Review Coordinator willprovide them with two Business Days to reschedule. It is at the discretion ofthe Review Coordinator whether to reschedule the pre-Review meeting if requested,and a Respondent may generally request only onechange to the date and/or time of the meeting.

 

c.     If the Respondent doesnot attend the scheduled pre-Review meeting, they will be presumed to no longerrequest a review of their alleged violations. The Student Conduct Officer'sdecision on responsibility will become final, and sanctions will be imposed inaccordance with the finding of responsibility.

7.     Multiple Respondents. Multiple Respondents willbe scheduled to participate in the same Student Conduct Review, unlessotherwise requested by a Respondent or at discretion of the Director - SAGE ortheir designee, when the alleged violations result from the same underlyingincident.

a.     A Respondent scheduledto participate in a Student Conduct Review with other Respondents may requestin writing to the Review Coordinator that their Review be handled separately.This request must be submitted no later than five Business Days after the Pre-ReviewMeeting.

b.     In determining whetherto grant a Respondent's request, the Director - SAGE or their designee willconsider whether separating a Respondent's Student Conduct Review from others'is appropriate, including the basis for the request and the practicality of conductingmultiple separate Student Conduct Reviews. If the Director - SAGE or theirdesignee grants the request, the Review Coordinator will notify the Respondentand Review Advisor prior to scheduling the Student Conduct Review.

8.     Notice of StudentConduct Review.In addition to the notice requirements in PACAOS Appendix H, Section IV.D.1,the Review Coordinator will provide the Respondent the following information inwriting:

 

a.     The name(s) of theCommunity Standards Board members or Review Officer, the Review Advisor, andthe University Representative;

b.     Electronic or hard copyversions of case materials to be reviewed at the Student Conduct Review (e.g.,incident report, police incident summary);

c.     Information about howto request the presence of witnesses during the Student Conduct Review;

d.     Information about howto request assistance from campus resources; and,

e.     Information aboutrequesting accommodations from the Office forStudents with Disabilities and notifying the Review Coordinator of anypre-approved accommodations.

9.     Rescheduling. A Respondent whocannot attend the scheduled Student Conduct Review must request a new dateand/or time for the Student Conduct Review in writing to the Review Coordinatorat least three Business Days before the Student Conduct Review. The requestmust include an explanation of the reasons for the rescheduling request. It isat the discretion of the Director - SAGE or their designeeto reschedule the Student Conduct Review. A Respondent may only request onechange to the date and/or time of the Student Conduct Review.

10.  Supplemental Reviews. The Director - SAGE ortheir designee, in their discretion, may grant a supplemental Student ConductReview to enable the participation of relevant parties to provide theirinformation to the Community Standards Board or Review Officer, the UniversityRepresentative, and all Respondents. Supplemental Student Conduct Reviewsinvolving witnesses may be held prior to or after the initial Student ConductReview.

11.  Non-Business DayReviews.A Student Conduct Review may be conducted on a non-Business Day at thediscretion of the Director - SAGE or their designee, with the agreement of allinvolved participants.

12.  Recording. The Review Coordinatorwill facilitate a recording of the Student Conduct Review. Recordings of anykind (audio and/or video) are not permitted by anyone exceptthe Review Coordinator or Review Advisor. The recording will become part of theRespondent's student conduct record. Community Standards Board deliberationswill not be recorded.

13.  Witnesses. Members of theUniversity Community are encouraged to appear at a Student Conduct Review aswitnesses if they have knowledge or information regarding the incident inquestion and if they have been requested to appear. Individuals who are notMembers of the University Community will generally be permitted to appear at aStudent Conduct Review as a witness if they have direct knowledge orinformation regarding the incident in question. Character witnesses aregenerally not allowed to appear without the permission of the Director - SAGEor their designee upon a showing of good cause.

14.  Written Statements fromUnavailable Witnesses. Witnesses who are unavailable to attend a Student ConductReview may, at the discretion of the Chair or Review Officer, be permitted tosubmit a written statement. Written statements must be submitted by the witnessto the Review Coordinator at least three Business Days before the Review andinclude an explanation of the witness's unavailability. Before a writtenstatement of an unavailable witness may be presented at a Student ConductReview, the Chair or Review Officer, in consultation with the Review Advisorand/or Review Coordinator, will first determine whether the written statement appears to be authentic.

15.  Document and WitnessSubmission.All documents and names of witnesses to be presented at the Student ConductReview by the University Representative and the Respondent must be submitted tothe Review Coordinator at least three Business Days before the Student ConductReview. The Review Coordinator will provide copies of submitted documents andwitness lists to the University Representative, Respondent, and CommunityStandards Board or Review Officer at least two Business Days before the StudentConduct Review. Any documents or names of witnesses submitted and/or discoveredless than three Business Days before the Student Conduct Review (including atthe Student Conduct Review itself) may only be considered at the discretion ofthe Chair or Review Officer in consultation with the Review Advisor and/orReview Coordinator.

16.  Disqualification ofBoard Members.A Respondent or Complainant may request, in writing, that a Community StandardsBoard member, Review Advisor, or Review Officer be disqualified fromparticipating in a Student Conduct Review. The requestmust be made to the Review Coordinator at least three Business Days before thescheduled Student Conduct Review, and explain why the Board member, ReviewAdvisor, or Review Officer is unable to make an impartial decision. Inaddition to determining such requests, the Director - SAGE or their designee will disqualify any Board member, ReviewAdvisor, or Review Officer who, in their judgment, is unable to make animpartial decision. If the Director - SAGE or their designeegrants a disqualification request, they will select another eligible individualto replace them. The Review Coordinator will notify the Respondent, UniversityRepresentative, and Complainant before the Student Conduct Review.

17.  Self-Disqualification. Any member of theCommunity Standards Board, the University Representative, the Review Advisor,or a Review Officer who believes that they are unable to conduct a fair andimpartial Student Conduct Review and/or has identified a conflict of interestwill disqualify themselves from participating in the Student Conduct Review. Sucha decision should be communicated in writing to the Review Coordinator at leastfive Business Days before the Student Conduct Review. The Director - SAGE ortheir designee will select another eligible individualto replace the disqualified person. The Review Coordinator will notify theRespondent, University Representative, and Complainant before the StudentConduct Review.

18.  Conduct of Review. The Chair or ReviewOfficer is responsible for facilitating the Student Conduct Review and, inconsultation with the Review Advisor, will make decisions regarding witnesses,information, and procedures.

 

a.     The Chair or ReviewOfficer may exclude any person who disrupts the Student Conduct Review.

 

b.     The Chair or ReviewOfficer may institute reasonable time or other restrictions on the delivery ofparticipant and witness information to complete the Student Conduct Review in areasonable amount of time.

19.  Review Procedure. The Chair or ReviewOfficer will begin the Student Conduct Review by explaining the process toparticipants. Next, the University Representative will present informationand/or witnesses supporting the alleged violations. The Respondent will alsopresent information and witnesses responding to the alleged violations. TheCommunity Standards Board or Review Officer, Respondent, and UniversityRepresentative may ask questions of any witnesses (including Respondent) whoprovide statements at the Student Conduct Review. The Community Standards Boardor Review Officer will also review the applicable report(s) and otherinformation. The University Representative and Respondent may give closingstatements. Lastly, the Chair or Review Officer will conclude the StudentConduct Review by explaining the next steps in the process.

20.  Deliberation. After conducting aStudent Conduct Review, the Community Standards Board or Review Officer willdeliberate privately. The Community Standards Board will determine theRespondent's responsibility by majority vote. The Chair will not vote unlessthere is a tie. If the Respondent is found not responsible for all allegedviolations, the matter will be dismissed and the student conduct processcompleted.

21.  Student Conduct ReviewReport.After the conclusion of deliberations, the Chair or Review Officer will submita Student Conduct Review Report to the Review Coordinator generally within fiveBusiness Days of the Review, summarizing the information presented at theStudent Conduct Review and the Community Standards Board's or Review Officer'sfindings for the alleged violations of the Standards of Conduct.

22.  Sanctioning FollowingReview.The Review Coordinator will forward the Student Conduct Review Report to theoriginal Student Conduct Officer (generally withinfive Business Days of the conclusion of the Student Conduct Review).

a.     If the Respondent isfound responsible for violating the Standards of Conduct, and except as setforth below, the original Student Conduct Officer will assign sanctions. Inassigning sanctions, the Student Conduct Officer should consider the findingsin the Student Conduct Review Report, the sanctioning framework in PACAOSAppendix H, Section V, and the Respondent's student conduct record.

b.     If the Student ConductOfficer does not assign suspension or dismissal as a sanction, the ReviewCoordinator will provide the Respondent in writing with the Student ConductReview Report and assigned sanctions (generally withinfive Business Days of receiving the report).

c.     If the Student ConductOfficer determines that a suspension or dismissal is warranted as a sanctionfor an undergraduate Student, they will consult with the Council of Deans ofStudent Affairs on the final determination of the sanctions. Thereafter, the ReviewCoordinator will provide the Respondent in writing with the Student ConductReview Report and assigned sanctions (generally within15 Business Days of the Review).

d.     If the Student ConductOfficer determines that a suspension or dismissal is warranted as a sanctionfor a graduate or Extended Studies Student, or Student Organization, the ReviewCoordinator will provide the Respondent in writing with the Student ConductReview Report and assigned sanctions (generally within 10 Business Days ofreceiving the report).

23.  Medical and PharmacyStudents.If a medical or pharmacy Student is found responsible for violating theStandards of Conduct, the Review Coordinator will forward the Student ConductReview Report in writing to the Respondent and the relevant Standards Committee(School of Medicine) or Academic Oversight Committee (Skaggs School ofPharmacy) (generally within 10 Business Days of the conclusion of the StudentConduct Review).

a.     The relevant committeewill meet with the Respondent to discuss sanctions. In assigning sanctions, therelevant committee should consider the findings in the Student Conduct ReviewReport, relevant sanctioning guidelines (if any), and the Respondent's studentconduct record.

b.     The relevant committeewill notify the Respondent in writing of the assigned sanctions upon conclusionof its proceedings. The relevant committee will notify the Review Coordinatorof the sanctions assigned to the Respondent.

24.  Not ResponsibleFinding.If the Community Standards Board or Review Officer finds the Respondent notresponsible for all alleged violations of the Standards of Conduct, the ReviewCoordinator will forward the Student Conduct Review Report to the StudentConduct Officer for review (generally within five Business Days of theconclusion of the Student Conduct Review). The Review Coordinator will thenprovide the Respondent with the Student Conduct Review Report and notify themin writing that all alleged violations of the Standards of Conduct have beendismissed (generally within five Business Daysafter providing the report to the Student Conduct Officer).

 

G.    SANCTIONS ANDUNIVERSITY ACTIONS

 

The types of student conduct sanctions andactions are set forth in PACAOS 100.00, Section 105.00. The sanctioningprinciples, factors considered, and range of sanctions for each type ofviolation are set forth in PACAOS Appendix H,Section V and Table A.  Student Organization sanctions are set forth in PACAOSAppendix H, Section II and Table A.  At UC San Diego, the following additionalprovisions apply:

1.     Substance Use EducationPrograms.Referral to alcohol, cannabis, or other substance use education programsadministered through Student Health Services - Health Promotion Services orother designated campus offices.

2.     Online EducationalModules.Completion of online self-assessment or educational modules on topics such asalcohol, cannabis, nicotine, or other subjects as designated by the StudentConduct Officer.

3.     Workshops. Participation inworkshops facilitated by SAGE or other designated campus offices designed topromote reflection, decision-making skills, and accountability.

4.     Community Service. Completion ofcommunity service hours as determined by the Student Conduct Officer.

5.     Reflection Papers. Written assignmentsdesigned to promote reflection on the behavior and its impact.

6.     Meetings withUniversity Officials.Required meetings with designated University staff to discuss the incident andpromote accountability.

7.     AdministrativeConditions.Student Conduct Officers or the Council of Deans of Student Affairs may imposeadministrative conditions including:

a.     No-contact orders;

b.     Written apologies toaffected parties; and,

c.     Holds on Universityrecords until conditions are satisfied.

 

H.    INTERIM ACTIONS

 

Interim Actions aregoverned by PACAOS 100.00, Section 107.00. At UC San Diego, the followingadditional provisions apply:

 

1.     Authority. The Director - SAGE ortheir designee is authorized to impose Interim Actions on behalf of theChancellor.

2.     Hearing Notice. In addition to thenotice requirements in PACAOS 100.00, Section 107.00, UC San Diego's writtennotice shall include:

 

a.     The name of the InterimAction Hearing Officer;

 

b.     Information about howto request the participation of witnesses;

 

c.     Information about howto request assistance from campus resources; and,

 

d.     Information aboutrequesting accommodations from the Office for Students with Disabilities andnotifying the Interim Action Hearing Officer of any pre-approvedaccommodations.

3.     Scheduling Priority. AdministrativeResolutions and Student Conduct Reviews involving Students or StudentOrganizations on Interim Action will have scheduling priority.

4.     Failure to Appear. If the Respondent doesnot appear at the hearing at the scheduled date, time, and location afterproper notice by the Director - SAGE or their designee, the Hearing Officer mayconduct the hearing without the Respondent's participation and determine whetherto continue the Interim Action.

5.     Notice of Decision. The Hearing Officerwill notify the Respondent in writing whether the Interim Action will continue,including a summary of the hearing (generally within five Business Days).

6.     Other Directives. The Director - SAGE ortheir designee, in consultation with the relevant Dean or their designee or theExecutive Director of the Center for Student Involvement or their designee, maydirect a Student or Student Organization to act orrefrain from engaging in a specified manner pending student conductproceedings. These directions may include directing Students or StudentOrganizations not to intentionally contact others specifically named for a specifiedperiod. These directions will not terminate the Student's or StudentOrganization's status and will not be construed as a finding or acceptance ofresponsibility. However, failure to comply with these directions may be aviolation of the Standards of Conduct.

7.     Protective Actions. The Director - SAGE ortheir designee, in consultation with the relevant Dean or their designee or theExecutive Director of the Center for Student Involvement or their designee, maytake further protective action that they deem appropriate concerning theinteraction of the parties throughout the process, including housing assistanceand/or academic support.

 

I.       APPEALS

 

Appeals are governed by PACAOS Appendix H,Sections IV.C, and IV.D.4. At UC San Diego, the following additional provisionsapply:

 

1.     Appeal Submission. Appeals must besubmitted to SAGE via the Appeal Form, and include all supporting reasons,information, arguments, and documents. The Respondent will be given access tothe Administrative Resolution meeting or Student Conduct Review record (e.g.,written decision and/or recording) upon requesting it from SAGE beforesubmitting an appeal.

2.     Designated AppealBodies.Appeal requests will be directed to the appropriate Appeal Body as follows:

 

a.     An undergraduateStudent appeal will be reviewed by the Council of Provosts.

b.     A graduate Studentappeal will be reviewed by the Dean of Graduate Education and PostdoctoralAffairs.

c.     A medical or pharmacyStudent appeal will be reviewed by the respective Dean of their school.

d.     An Extended StudiesStudent appeal will be reviewed by the Dean of UC San Diego Extended Studies.

e.     A Student Organizationappeal will be reviewed by the Assistant Vice Chancellor - Student Life.

3.     Response to the Appeal. If a Respondent timelyappeals consistent with Appendix H timelines and process type, the Appeal Bodymay direct SAGE to provide a copy to the Complainant and/or relevant UniversityOfficial and request a written response. If a written response is submitted, acopy of this response will be provided by SAGE to the Respondent, who mayrespond in writing.

4.     Appeal Review. The Appeal Body willconsider the record of the Administrative Resolution meeting or Student ConductReview, the Respondent's request, including any supporting documentation, andany written statement or response by the Complainant, Respondent, or relevantUniversity Official when making their decision.

5.     Appeal Outcomes. Possibleappeal outcomes include that the findings and/or sanctions are upheld,modified, or overturned, in whole or in part. The Appeal Body may also referthe incident back to an Administrative Resolution or Student Conduct Reviewwith a new Student Conduct Officer, Community Standards Board, or ReviewOfficer for re-review to ensure proper handling. They will not be provided withthe previous decision and/or assigned sanction(s) and will be reminded ofapplicable procedures as appropriate.

6.     Notice of AppealDecision.Respondents will be notified in writing of the Appeal Body's decision,including a brief explanation of the decision, by SAGE within the timeline setforth in PACAOS Appendix H, Section IV.C.4.

 

J.     STUDENT CONDUCT RECORDS

 

Student conduct records are governed by PACAOS100.00, Section 106.00 and applicable law, including FERPA. At UC San Diego,the following additional provisions apply:

 

1.     Record Creation. The referral of areport of alleged violations to SAGE may result in the development of a conductrecord for the Respondent.

2.     Record Custodian. SAGE serves as thecustodian of student conduct records at UC San Diego.

3.     Retention - ResponsibleFinding.The conduct record of a Respondent found responsible for violations of theStandards of Conduct will normally be retained by SAGE for seven years from theend of the academic year in which the incident was resolved or as otherwiserequired by law (whichever is longer), regardless of whether the Studentgraduated or the Student Organization is no longer registered.

4.     Retention - Dismissal. The conduct record ofan incident resulting in a Student or StudentOrganization's dismissal or disaffiliation and accompanying transcriptnotations, where applicable, will normally be retained for 50 years from theend of the academic year in which the incident was resolved.

5.     Retention - NotResponsible Finding.The conduct records of a Respondent found not responsible for violations of theStandards of Conduct will normally be retained for seven years from the end ofthe academic year in which the incident was resolved or as otherwise requiredby law (whichever is longer). However, such records will not be consideredwhile determining sanctions in a subsequent case.

 

 

RESPONSIBILITIES

 

The Regents of theUniversity of California and the University of California Office of thePresident delegate the authority to administer the student conduct process tothe Chancellor of each University of California campus. As the Chancellor&scampus representative, the Vice Chancellor - Student Affairs and Campus Lifeadministers and oversees student conduct policies, except where specificallydelegated otherwise.

 

Questions concerningthe application and/or interpretation of these Procedures may bedirected to the Director - SAGE.

 

SAGE is responsible forfacilitating campus-wide notification to students, staff, and faculty about themost current version of these Procedures in the campus Policy andProcedure Manual (PPM).

 

Except when revisionsare required by the University of California Office of the President, and/orapplicable law or policy, Students, student governments, faculty, and staffshould generally be consulted about the developmentand revision of these Procedures through the UC San Diego StudentConduct Standards Group.

 

Students, staff, andfaculty take active roles in the student conduct process as described below.

 

1.     The duties andresponsibilities of the Director - SAGE generallyinclude:

 

a.     Serves as UC SanDiego&s Senior Student Conduct Officer, facilitates Administrative Resolutions,imposes interim actions, and oversees the Student Conduct Review process.

 

span style='font-size:10.0pt;font-family:"Arial",sans-serif'>b.     Oversees training andadvising of all Student Conduct Officers, the Community Standards Board, ReviewOfficers, Review Advisors, and any others who are routinely involved in thestudent conduct process.

 

c.     Serves as aninformation resource for University Community Members regarding student conductprocesses and procedures.

 

d.     Oversees themaintenance, storage, and disposition of non-academic conduct records.

 

e.     Submits regularstatistical reports to the campus community, including, but not limited to, thenumber of cases reported and resulting in sanctions, and the range of sanctionsassigned.

 

f.       Conducts andfacilitates a periodic review of these Procedures with the StudentConduct Standards Group.

 

2.     The duties andresponsibilities of the Deans of Student Affairs, the Division of GraduateEducation and Postdoctoral Affairs, and Professional Schools (or theirdesignees) generally include:

 

a.     Resolves reports ofalleged violations referred by SAGE for action in accordance with these Procedures.

 

b.     Consults with theDirector - SAGE or their designee on the impositionof interim actions.

 

c.     Serves as a StudentConduct Officer and facilitates investigations and resolutions.

 

d.     Reviews the sanctioningframework to promote consistency and fairness when required by these Procedures(e.g., Council of Deans of Student Affairs).

 

e.     Regularly participatesin training sessions facilitated by SAGE.

 

3.     The duties andresponsibilities of Student Conduct Officers generallyinclude:

 

a.     Facilitates investigationsand resolutions as set forth in these Procedures.

 

b.     Coordinates procedural logistics, including scheduling the date, time, andplace of any meeting, and provides the Respondent with information (e.g.,incident reports, video footage) to be discussed during the meeting.

 

c.     Determines whether theRespondent is responsible for Standards of Conduct violations and assigns fairand appropriate sanctions using the sanctioning framework.

 

d.     Regularly participatesin training sessions facilitated by SAGE.

 

4.     The duties andresponsibilities of the Community Standards Board and Review Officers generally include:

 

a.     Facilitates StudentConduct Reviews as set forth in these Procedures.

 

b.     Determines whether theRespondent has violated the Standards of Conduct based on the Preponderance ofthe Evidence.

 

c.     Regularly participatesin training sessions facilitated by SAGE.

 

5.     The duties andresponsibilities of Review Advisors generallyinclude:

 

a.     Serves as an ex officio member of the Community StandardsBoard.

 

b.     Advises the CommunityStandards Board or Review Officer regarding Student Conduct Review proceduresand questions of policy.

 

c.     Reviews the StudentConduct Review Report submitted by the Chair orReview Officer.

 

d.     Regularly participatesin training sessions facilitated by SAGE.

 

6.     The duties andresponsibilities of Review Coordinators generallyinclude:

 

a.     Manages theadministrative and procedural aspects of Student Conduct Reviews.

 

b.     Conducts pre-Reviewmeetings with Respondents to explain the Student Conduct Review process, keydeadlines, potential participants, and answer relevant questions.

 

c.     Provides the Respondent withthe Student Conduct Review Report and assigned sanctions (if any) from theStudent Conduct Officer.

 

d.     Regularly participatesin training sessions facilitated by SAGE.

 

7.     The duties andresponsibilities of University Representative generallyinclude:

 

a.     Presents relevantinformation (e.g., incident reports and other relevant documents) and witnessessupporting Respondent&s responsibility by a Preponderance of the Evidence atStudent Conduct Reviews on behalf of the University.

 

b.     Asks questions of the Respondent,Complainant, and witnesses at Student Conduct Reviews.

 

c.     Regularly participatesin training sessions facilitated by SAGE.

 

8.     The duties andresponsibilities of Advisors generally include:

 

a.     Provides support, guidance,and advice to Students during Administrative Resolutions and Student ConductReviews. The Procedures are part of the University&s overall educationalprocess and not expected to require the assistance of attorneys. However,Students may engage attorneys for legal advice and/or assistance as an Advisor.

 

b.     Participates intraining by SAGE on these Procedures on a minimum annual basis.

 

 

PROCEDURES

 

See Policy Statementsection above.

 

All deadlines and timerequirements in these Procedures may be extended for good cause by theDirector - SAGE or their designee, even in theabsence of an explicit request. Deadline extension requests must be made inwriting to the Director - SAGE or their designee,who will review the request and the totality of the circumstances and determinewhether to grant it. If granted, the Director - SAGE or their designee will specify the new deadline or date.

 

Suspensions willnormally take effect in the academic quarter immediately following theirfinalization, unless the incident involves harm to self or others, threats ofviolence, or other circumstances warranting an immediate suspension.

 

FORMS

 

Appeal/SanctionReduction Request Form:

https://sage.ucsd.edu/sanctions/appeal-reduction.html

 

Incident Report Form:

https://ucsd-advocate.symplicity.com/public_report/index.php/pid055726?rep_type=1001

 

 

RELATED INFORMATION

 

See also University of CaliforniaPolicies Applying to Campus Activities, Organizations, and Students sections:

100.00  Policy on Student Conductand Discipline:  https://policy.ucop.edu/advanced-search.php?action=welcome&op=browse&subject=15

 

Appendix H:  StudentConduct Investigation and Resolution Framework

https://policy.ucop.edu/advanced-search.php?action=welcome&op=browse&subject=15

 

Anti-DiscriminationPolicy:  https://policy.ucop.edu/doc/1001004/Anti-Discrimination

 

UC San Diego AcademicIntegrity Policy:  https://senate.ucsd.edu/Operating-Procedures/Senate-Manual/Appendices/2

 

FREQUENTLY ASKED QUESTIONS (FAQ&S)

 

Please see https://sage.ucsd.edu/procedures/faq.html for a list ofFrequently Asked Questions about the student conduct process.

 

 

REVISION HISTORY

 

12/23/2025:Interim revisions were made to the policy and reflect the recently republishedPACAOS 100 Policy on Student Conduct and Discipline and Appendix H StudentConduct Investigation and Resolution Framework. Specifically, changes to theprocess for addressing violations of the University Standards of Conduct.

 

06/03/2025:Policy revised and reissued.

 

09/19/2024:Interim revisions were made to the policy. The interim policy reflects timesensitive updates to the current Student Conduct Policy that clarifiesStandards of Conduct relating to failure to comply, obstruction, andconcealment of identity. The revisions also update provisions for AdministrativeResolution meetings, pre-Review meetings, and Student Conduct Reviews.

 

10/06/2023:Incorporated interim revisions from 2020 and 2021 along with additionalrevisions made in 2023 policy review process. UpdatedCommunity Standards Board membership and requirements, clarified role ofInterim Suspension Hearing Officer, and clarified process of reporting allegedviolations. Additionally, due to a recent rebranding, the references to theOffice of Student Conduct were changed to the Center for StudentAccountability, Growth, and Education or SAGE.

 

09/15/2021:Interim revisions were made to the policy. The interim policy reflectedadditional time sensitive updates to StudentConduct Policy that addressed the COVID19 pandemic. Additionally, due to arecent title change, the Director of Student Conduct&s title was updatedthroughout the document to reflect this change.

 

09/08/2020:Interim revisions were made to the policy. The interimpolicy reflected time sensitive updates to the current Student Conduct Policythat addressed the COVID19 pandemic as well as recent changes to the SVSH policy per the Department of Education.

 

06/29/2020: This policywas transferred to the PPM in its current format. Previously, it wasconstituted as Section 22 of the UC San Diego Student Conduct Regulations.