Handbook of Operating Procedures 5-4510

Time Off for Blood, Organ, or Bone Marrow Donation



The University of Texas at Austin

Executive Sponsor: Senior Vice President and Chief Financial Officer
Policy Owner: Assoc. Vice President for Human Resources
September 8, 2003

 

 

  1. Policy Statement

 

The University of Texas at Austin provides paid leave in accordance with state law for employees who are blood, organ or bone marrow donors.

 

  1. Scope

 

This policy applies to all employees of The University of Texas at Austin.

 

  1. Blood Donors

 

An employee receives sufficient time off, typically not to exceed 2 (two hours), without a deduction in salary or accrued leave, to donate blood.

 

An employee must obtain prior approval from the supervisor before taking time off to serve as a blood donor.

 

On returning to work after taking time off under this policy, an employee shall provide the supervisor with proof that the employee donated blood during the time off. If the employee fails to provide proof that the employee donated blood during the time off, the employee's department shall deduct the period for which the employee was granted time off from the employee's salary or accrued leave, whichever    the employee chooses.

 

An employee may receive time off under this section not more than four (4) times in a fiscal year.

 

  1. Organ or Bone Marrow Donors

 

An employee is entitled to a leave of absence without a deduction in salary for the time necessary to permit the employee to serve as a bone marrow or organ donor.

 

An employee must provide advance notification and medical documentation to the supervisor before taking a leave of absence to serve as a bone marrow or organ donor.

 

The leave of absence provided by this section may not exceed:

 

  1. Employee Responsibilities

 

An employee must obtain prior approval from the supervisor prior to taking time off under this policy.

 

  1. Supervisor Responsibilities

 

The supervisor reviews and approves requests for leave under this policy. For those employees who are required to complete time reports, the supervisor must verify that the employee has accurately recorded the leave use before signing the time report.

 

  1. Delegation of Authority

 

Authority is hereby delegated to the department head or designee to review and approve requests for leave under this policy.

 

For Assistance: Questions regarding donor leave should be directed to Human Resources, Benefit Services Section, or to the website: http://www.utexas.edu/hr/.

 

Electronic time sheet website: https://utdirect.utexas.edu/pntime. Source: Texas Government Code Sec. 661.916 and Sec. 661.917;

Previously HOP 9.88