Handbook of Operating Procedures 3-4011

Intercollegiate Athletics Council

Effective April 08, 2019
Executive Sponsor: Office of the President
Policy Owner: Deputy to the President

 

1. Policy Statement

The president of The University of Texas at Austin ("University") will ensure that rules and regulations of the University's intercollegiate athletics program comply with applicable Rules and Regulations of The University of Texas System Board of Regents and federal and state laws and regulations. The University has established the Intercollegiate Athletics Council ("IAC") to advise the president on intercollegiate athletics. All recommendations of the IAC are advisory to the president.
 

2. Reason for Policy

To establish IAC's role in providing the president with consultation and advice in areas related to compliance, maintaining the quality and integrity of the University's intercollegiate athletic program, and assuring the welfare of intercollegiate student-athletes.
 

3. Scope & Audience

This policy applies to all University employees, students and IAC members.
 

4. Definitions (specific to this policy)

None
 

5. Website (for policy)

https://secure4.compliancebridge.com/utexas/public/getdoc.php?file=3-4011
 

6. Contacts

7. Responsibilities & Procedures
   1. General

1. The IAC is an advisory body which meets regularly with the vice president and athletics director and appropriate athletics staff with the purpose of advising the president regarding intercollegiate athletics, ensuring institutional control in compliance with Big 12 Conference and NCAA rules and regulations and the University HOP.

2. Nothing within this policy shall be deemed to limit or restrict the authority of the Board of Regents, the president, or the vice president and athletics director.

2. Membership

1. The IAC will be composed of twelve (12) core members, each with voting rights and up to four (4) non-voting, ex-officio members. The IAC membership shall consist of:

1. One (1) University Student

Each year, the student government president will nominate two (2) students for consideration by the president. The president will appoint one of the two student nominees to the Council for a one-year non-renewable term. Nominated students shall be at least third- or fourth-year students in good standing.

2. One (1) Ex-Student of the University

An ex-student member shall be appointed by the board of the University's Ex-Students' Association (Texas Exes) to a one-year term which will begin at the start of the fall academic term. This member may be reappointed to one or more additional terms.

3. Minimum of two (2) Presidential Appointees

The president of the University will make a minimum of two (2) presidential appointments to four-year staggered terms which shall begin at the start of the appropriate fall academic term. A presidential appointee may be reappointed to one or more additional terms.

4. Eight (8) Members of the General Faculty

Each spring, the Faculty Council will provide a list of two (2) faculty nominees for each appointment to be made by the president, who will then:

• appoint a member of the General Faculty to serve as a member and chair. The IAC chair will serve a term of four (4) years.
• appoint a member of the General Faculty to serve as a member and vice-chair. The vice-chair will serve a term of four (4) years.  The vice-chair will then automatically assume the role of chair upon completion of the chair’s term unless the majority of the members oppose the vice-chair’s appointment to the role of chair.
• appoint six (6) members of the General Faculty to serve as members on four-year staggered terms, with two such faculty members appointed each year. Each four-year term will begin at the start of the appropriate fall academic term.

Members appointed to the IAC from the General Faculty may be reappointed to one or more additional terms.

5. Ex-officio Members (up to four)

Ex-officio members will be non-voting members and consist of the University's current faculty athletic representative (FAR), two (2) T-Association representatives (one for men's sports and one for women's sports), and a representative from the President's Office selected by the president.

2. Each member of the IAC will serve until his or her successor has been appointed.

3. Deans and other academic administrators directly responsible for the certification of student- athletes' academic progress will not be eligible to serve on the IAC.

3. Responsibilities

1. IAC Chair

The chair of the IAC is responsible for

• advising the president and the vice president and athletics director on intercollegiate athletics as needed.
• setting meeting dates and agendas with the vice president and athletics director, or designee.
• working with appropriate intercollegiate athletics staff to review and maintain the minutes of each IAC meeting and providing them to the president. 

2. IAC Faculty Members

The faculty members on the IAC are responsible for

• annually reviewing the academic performance, degree progress, and graduation rates of student-athletes.
  • This review will have access to academic records and communication with Student Services leadership, academic counselors, athletics directors, and other University personnel as needed.
• annually reviewing Big 12 and/or NCAA bylaws with Athletics Risk Management and Compliance Services (ARMCS) staff.
• reporting annually to the appropriate committee(s) of the Faculty Council, including the B-4 Committee, regarding relevant matters of the University's intercollegiate athletics programs, including academic performance and degree progress of athletic teams.

IAC members are encouraged to contact Athletics Student Services staff as appropriate to carry out their academic advisory responsibility.

4. IAC Council Recommendations

Upon review of IAC meeting minutes, the president may accept and approve, decline, or modify any recommendation therein. No IAC recommendation will have any force or effect until it is accepted and approved by the president and has received such other approval as may be required by the Board of Regents' Rules and Regulations.
 

8. Forms & Tools

None
 

9. Frequently Asked Questions

None
 

10. Related Information

Board of Regents' Rule 20201, Section 4.13 - Presidents

Board of Regents' Rule 20206 - Intercollegiate Athletics
 

11. History

Published: April 8, 2019

Next scheduled review date: April 2021