Policy Number   Policy TitleCategoryRevision Date
1.1Policy on Policies08/18/2025
1.2.1College Mission Approval Procedures02/15/2022
1.4.2.2Local College Faculty Governance05/18/2004
1.5Organizational Structure04/22/2022
1.6Geographic Footprint Evaluation Policy07/14/2025
1.7College Advisory Councils07/06/2026
1.7-PCollege Advisory Council Procedure06/25/2026
1.8.2Systemwide Committees01/23/2008
1.8.2.3.2Human Research Protection Program03/20/2023
1.8.2.3.2-PHuman Subjects Research Protection Program03/20/2023
2.0.1.1Employment Status Categories09/22/2014
2.0.2Employee Responsibilities Policy01/01/2020
2.0.2-PEmployee Responsibilities and Corrective Action Procedure08/14/2020
2.0.2.1Employment01/01/2020
2.1Faculty, Faculty Rank, and Faculty Titles06/17/2021
2.10Employee Tuition Assistance at KCTCS Colleges04/07/2023
2.10.1.1Sponsored Employee Development05/23/2006
2.11Work Load11/20/2009
2.11.3Outside Employment05/23/2006
2.14Leaves of Absence01/04/2007
2.14.1Faculty and Staff Vacation Leave01/04/2007
2.14.1.3Terminal Vacation Pay01/04/2007
2.14.10Military Leave of Absence03/11/2022
2.14.11Special/Other Leave09/12/2022
2.14.12Emergency Closings01/22/2013
2.14.13Institutional Closings07/01/2023
2.14.13-PLocal College Closing Procedure03/04/2024
2.14.14Bereavement Leave01/04/2007
2.14.15Jury Duty05/23/2006
2.14.16Court Appearances05/23/2006
2.14.17Community Service Leave Policy02/24/2020
2.14.2Faculty and Staff Sick/Temporary Disability Leave01/04/2007
2.14.2.1Conversion of Staff Temporary Disability (Sick) Leave08/24/2020
2.14.2.2Family and Medical Leave (FMLA) Policy09/08/2023
2.14.2.2-PProcedure for Administration of Family Medical Leave (FML)12/17/2024
2.14.2.3Unpaid Medical Leaves of Absence01/04/2007
2.14.2.5Sick Leave Sharing Program08/18/2025
2.14.2.5-PSick Leave Sharing Procedure08/18/2025
2.14.3Unauthorized Absences or Leaves06/25/2025
2.14.4Voting Leave01/04/2007
2.14.6Sabbatical Leave01/04/2007
2.14.7Educational Leave01/04/2007
2.14.8Scholarly Fellowship Leave01/04/2007
2.14.9Holiday Leave07/01/2023
2.15Classification and Compensation Administration01/22/2013
2.15.2Employment Actions12/17/2024
2.15.3Administrative Reduction in Force Policy04/15/2019
2.15.3-PAdministrative Reduction in Force Procedure04/15/2019
2.15.5Shift Differential Pay04/21/2009
2.15A-PProcedure for Administering Annual Salary Increases11/13/2023
2.15B-PFaculty Promotion Salary Increases Procedure03/22/2024
2.15C-PTen and Eleven Month Employee Compensation Procedure09/08/2023
2.16.1.1Informal Personnel Dispute Resolution Procedures06/13/2011
2.16.2.1Faculty Appeals through the KCTCS Senate Advisory Committee on Appeals (KCTCS Senate ACA)11/20/2009
2.16.2.2Formal Complaint Resolution06/25/2026
2.16.2.2-PFormal Complaint Resolution Procedure06/25/2026
2.18Employment Selection03/18/2022
2.18-PForm I-9 Procedure03/04/2024
2.19Attendance/Hours of Work06/09/2006
2.19.7Job Abandonment Policy05/23/2006
2.20Temporary Remote Work Policy06/30/2020
2.20-PTemporary Remote Work Procedure06/30/2020
2.21Discretionary Remote Work Policy11/17/2020
2.21-PDiscretionary Remote Work Procedure05/11/2021
2.3Faculty Search / Appointment / Orientation10/26/2004
2.4Personnel Records Administration11/03/2023
2.4-PPersonnel Records Administration Procedure11/03/2023
2.4.2Enterprise Content Management (ECM) System Document Imaging and Capture08/18/2025
2.5Performance Review04/18/2022
2.5.1.4-PStaff Appeals of Performance Ratings06/17/2021
2.6Promotion in Rank (All Eligible Faculty)05/01/2023
2.6.3Rank and Promotion Guidelines for Term Contract Faculty12/09/2021
2.8Employee Separation11/20/2009
3.1.1Policy for Employing People With Disabilities10/01/2021
3.2Pregnancy-Related Accommodations06/13/2019
3.2-PPregnancy-Related Accommodations Procedure06/13/2019
3.3.1Anti-Harassment/Discrimination Policy11/24/2025
3.3.1-PAnti-Harassment/Discrimination Procedure09/03/2021
3.3.1.2Consensual Relationships Policy02/11/2020
3.3.12Sales and Solicitation05/23/2006
3.3.13Substance Abuse Prevention Policy02/09/2026
3.3.13.2Alcohol Policy 04/28/2026
3.3.14Tobacco and Smoke Free Policy08/23/2024
3.3.15Campus Speech Policy01/11/2016
3.3.16Policy and Procedural Guidelines for the Management and Use of Facilities03/15/2022
3.3.17Emergency Response/Crisis Management Policy01/01/2020
3.3.18Fund-Raising Policy05/31/2006
3.3.19Outside Activities05/31/2006
3.3.1A-PTitle IX Sexual Harassment and Misconduct Procedure01/10/2025
3.3.2Nepotism04/21/2009
3.3.20Travel Policy05/31/2006
3.3.20.1Travel Abroad Policy05/01/2018
3.3.20.1-PTravel Abroad Review and Approval Procedure03/09/2020
3.3.21E-mail Policy10/01/2021
3.3.22Motor Vehicle Policy02/26/2010
3.3.23Weapons on Campus Policy11/01/2019
3.3.24Live Animals on Campus02/19/2019
3.3.24-PLive Animals on Campus Procedure02/19/2019
3.3.25Workplace Violence Policy07/22/2002
3.3.26Domestic Violence Policy01/01/2020
3.3.26-PDomestic Violence Procedure08/14/2020
3.3.27Behavioral Intervention Team Policy02/11/2020
3.3.27-PBehavioral Intervention Team Procedure02/11/2020
3.3.3Immigration Law Compliance10/12/2005
3.3.4Employment of Minors10/12/2005
3.3.5Intellectual Property08/27/2024
3.3.5-PIntellectual Property Procedure08/27/2024
3.3.6Environmental Health and Safety Policy01/01/2020
3.3.7Operational Authority07/30/2021
3.4Political Activity and Employee Public Service09/27/2024
3.5Fringe Benefits (Community College Employees Hired Prior to January 14, 1998)05/05/2009
3.6Employee Benefits Policy (Technical College Employees Hired on/or after July 1, 1998; Community College and System Employees Hired on/or after January 14, 1998)01/23/2014
3.7Regular and Substantive Interaction Policy02/25/2026
4.10Policy for Consortial Relationships and Contractual Agreements (Credit Courses or Programs)11/20/2009
4.1Policies and Procedures for KCTCS Libraries11/02/2010
4.11.1Criteria for the Approval of a New Credit Certificate Program05/07/2014
4.11.2Review of Certificate Programs for Academic Credit Proposed by Universities06/05/2014
4.12Transfer Articulation Policy with Receiving Institutions09/24/2024
4.12-PTransfer Articulation Procedure with Receiving Institutions09/24/2024
4.13Assessment and Placement Policy02/23/2026
4.13.1Credit for Prior Learning11/30/2022
4.14Policy Relating to Implementation of Online Learning Instructional Support04/04/2023
4.14-PProcedure Relating to Implementation of Online Learning and Instructional Support04/04/2023
4.15Enrollment of High School and Adult Education Students Policy05/11/2010
4.16Dual Credit Policy07/01/2023
4.17.1Procedure for Approval of an Honorary Degree03/29/2005
4.18Student/Faculty Ratios in Nursing Clinicals11/04/2003
4.19Web Services Policies05/02/2022
4.19-PWeb Governance Procedure05/02/2022
4.2.5Information and Information Technology Responsible Use Policy01/31/2023
4.2.5-PText Messaging Procedure11/24/2025
4.2.5A-PInformation Technology Access Procedure01/31/2023
4.2.6Information and Information Technology Policy for Security Breaches and Suspected Security Breaches11/02/2010
4.20Social Media Policy07/26/2021
4.20-PSocial Media Procedures07/26/2021
4.21Media Relations Policy05/21/2021
4.21-PMedia Relations Procedure05/21/2021
4.22Brand Standards Policy05/07/2020
4.22-PBrand Standards Procedure05/07/2020
4.23Crisis Communication Policy05/07/2020
4.23-PCrisis Communication Procedure05/07/2020
4.3.4Program Advisory Committees01/04/2007
4.4Policy Statement on the Accounting and Measurement of Workforce and Continuing Education11/02/2010
4.5Policy Statement on the Accounting and Measurement of Community Service Activities10/25/2005
4.9.1Strategic Planning Process and Plan09/14/2010
5.1.20-PCore Values and Ethical Conduct07/11/2024
5.2.10-PEnvironmental Health and Safety Procedure04/08/2022
5.2.3-PEmergency Response / Crisis Management Procedure01/01/2020
5.4.1Budgetary Policy06/25/2026
5.4.2Physical Facilities and Major Equipment Planning and Management06/25/2026
5.4.3Refund Policy03/01/2022
5.4.4.1Procedures for Out-of-State Tuition Waiver Policy11/26/2002
5.4.5Treasury Management Policies12/16/2025
5.5Key Personnel Conflict of Interest Policy07/11/2024
5.6Subrecipient Monitoring on Federally Funded Subawards08/18/2025
5.6-PSubrecipient Monitoring on Federally Funded Subawards Procedure08/18/2025
6.0The Student Bill of Rights12/16/2025
6.0-PStudent Grievances and Appeals01/05/2023
6.0.1-PKCTCS Code of Student Conduct06/17/2025
6.2Family Educational Rights and Privacy Act Policy02/25/2026
6.3Student Preferred First Name Policy11/09/2022
6.3-PStudent Preferred First Name Procedure11/09/2022
6.4Boards of Student Publications06/14/2005
6.5Student Disabilities Support Services12/16/2025
6.6Student Harassment or Discrimination Grievance Policy11/24/2025
6.6-PStudent Harassment or Discrimination Grievance Procedure08/14/2020
6.7Policy for Students Called to Active Military Duty02/27/2012
6.8Hazing Compliance and Prevention Policy06/13/2025
6.9Criminal Background Check Policy for Allied Health and Nursing Students08/23/2024
6.9-PStudent Criminal Background Check and Drug Screening Procedure08/23/2024
7.1Identification and Authentication Policy07/02/2026
7.11Policy for Financial Disclosure to Avoid Conflict of Interest in Federally Funded Programs03/13/2013
7.4Recognition of Independent Foundations04/28/2020
7.4-PProcedure for Recognition of Independent Foundations04/28/2020
7.5.1Process and Procedures for Privately Funded Academic Positions09/23/2005
7.6Policy and Procedures for Private Fund Raising11/02/2010
7.7.2Procedures for Naming Colleges05/10/2007
7.9Soliciting, Receiving, Recording, and Administering Grants and Contracts for Sponsored Projects12/15/2009
Appendix-1-151bAppendix-1-151b08/25/2025
Appendix-1-18AAppendix-1-18A08/25/2025
BOR 1Board of Regents Bylaws06/11/2026
BOR 1.0 Policy on Policies 06/11/2026
BOR 1.0-PBoard Officer Election Procedures12/02/2022
BOR 1.1Responsibilities of the Board of Regents and the President of KCTCS06/11/2026
BOR 1.1-PProcedure for Election of Faculty and Non-Teaching Personnel06/11/2026
BOR 1.2KCTCS College Mission Approval Policy03/11/2005
BOR 1.2-PProcedure for Election of Student Regents03/13/2026
BOR 1.3-PProcedure for Voting06/18/2025
BOR 1.3.2.4Policy on Admission to KCTCS Colleges12/03/2004
BOR 1.4Internal Governance Structure: KCTCS Senate05/14/2004
BOR 1.5Administrative Structure of the Kentucky Community and Technical College System06/11/2026
BOR 1.6Institutional Neutrality Policy06/12/2025
BOR 2Ethics Code02/19/2025
BOR 2.0Kentucky Community and Technical College System Employment09/25/2009
BOR 2.1Kentucky Community and Technical College System Definition of Faculty, Faculty Rank, and Faculty Titles09/19/2014
BOR 2.11Compensation of Non-Banded Employees/Executive Level Compensation12/03/2021
BOR 2.11-PExecutive Level Compensation Procedure06/11/2026
BOR 2.11.4Kentucky Community and Technical College System Policy on Salary Supplements* to KCTCS Employees from Outside Sources12/03/1998
BOR 2.15.1.2.1Policy on Dues Deduction06/11/2026
BOR 2.18.7.1Kentucky Community and Technical College System Policy on Continued Employment Status04/28/2000
BOR 2.5KCTCS President’s Performance Review09/18/2015
BOR 2.5-PProcedure for Evaluation of KCTCS President03/25/2022
BOR 2.8KCTCS Employee Separation06/15/2018
BOR 2.9.1.2Kentucky Community and Technical College System Academic Freedom Policy05/14/2004
BOR 3Mission02/19/2025
BOR 3.1Equal Employment Opportunity06/11/2026
BOR 3.2Antisemitism Policy09/18/2025
BOR 3.7Kentucky Community and Technical College System Retirement Plan Policies12/02/2022
BOR 4Organizational Chart11/04/2025
BOR 4.1.1.3.5KCTCS Policy on Library Collections12/21/2003
BOR 4.11Policy on Program Approval06/11/2026
BOR 4.12Policy on Collaborative Program Development06/11/2026
BOR 4.17Policy on Honorary Degrees05/16/2003
BOR 4.3KCTCS Review of Educational Units06/15/2007
BOR 4.9Kentucky Community and Technical College System Policy on Strategic Planning and Institutional Effectiveness09/17/2010
BOR 5Preamble04/20/2026
BOR 5.0Kentucky Community and Technical College System (KCTCS) Financial Management Policy04/30/1999
BOR 5.1Policy on KCTCS President Expenses12/08/2006
BOR 5.2Board of Regents Conflict of Interest Policy03/25/2022
BOR 5.4.4KCTCS Out-of-State Tuition Waiver Policy04/30/1999
BOR 6Retirement Vesting Schedule02/19/2025
BOR 6.1KCTCS Code of Student Conduct09/16/2016
BOR 6.3KCTCS Formal Hearing Procedures for the Determination of Residency Status Pursuant to 13 KAR 2:045, Section 1403/13/2009
BOR 7Vision, Values and Strategic Goals02/19/2025
BOR 7.10Naming of Buildings and Facilities for Private Donors03/14/2025
BOR 7.10.2Procedures for Naming of Buildings and Facilities for Private Donors03/13/2026
BOR 7.4Recognition of Independent Foundations03/13/2026
BOR 7.6Private Fund Raising03/13/2026
BOR 7.7Naming Colleges03/23/2007
KCTCS Core ValuesKCTCS Core Values09/16/2025
KCTCS PreambleKCTCS Preamble03/27/2026
Section 3 Appendix 1Drug Free Policy Notification08/25/2025