Administrative Policies

KCTCS follows two main sets of rules. The Board of Regents sets Board Policies that guide how the System runs. The KCTCS President approves Administrative Policies. These policies put the Board Policies into action and help manage the System. The KCTCS community expects everyone to read, understand, and follow these policies. Every employee should understand and abide by current KCTCS policies. The KCTCS Policy Manual does not create a contract, express or implied, with any of its employees. Students should read and follow student-specific policies. If you have any questions about a policy, reach out to the Office of General Counsel or the appropriate office.

As we update our policies, the policy numbers might not match the current section.

*Please note KCTCS Business Procedures have moved to an internal site.

Policy Number	Policy Title	Category	Revision Date
1.1	Policy on Policies	Section 1 Governance	08/18/2025
1.2.1	College Mission Approval Procedures	Section 1 Governance	02/15/2022
1.3.3.1.1	College Board Bylaws	Section 1 Governance	01/31/2018
1.4.2.2	Local College Faculty Governance	Section 1 Governance	05/18/2004
1.5	Organizational Structure	Section 1 Governance	04/15/2022
1.6	Geographic Footprint Evaluation Policy	Section 1 Governance	07/14/2025
1.8.2	Systemwide Committees	Section 1 Governance	01/23/2008
1.8.2.3.2	Human Research Protection Program	Section 8 Reseach, Intellectual Property, & Sponsored Projects	03/23/2023
1.8.2.3.2-P	Human Subjects Research Protection Program	Section 8 Reseach, Intellectual Property, & Sponsored Projects	03/20/2023
2.0.1.1	Employment Status Categories	Section 2 Employment & Human Resources	09/22/2014
2.0.2	Employee Responsibilities Policy	Section 2 Employment & Human Resources	01/01/2020
2.0.2-P	Employee Responsibilities and Corrective Action Procedure	Section 2 Employment & Human Resources	08/14/2020
2.0.2.1	Employment	Section 2 Employment & Human Resources	01/01/2020
2.1	Faculty, Faculty Rank, and Faculty Titles	Section 2 Employment & Human Resources	06/17/2021
2.10	Employee Tuition Assistance at KCTCS Colleges	Section 2 Employment & Human Resources	04/07/2023
2.10.1.1	Sponsored Employee Development	Section 2 Employment & Human Resources	05/23/2006
2.11	Work Load	Section 2 Employment & Human Resources	11/20/2009
2.11.3	Outside Employment	Section 2 Employment & Human Resources	05/23/2006
2.14	Leaves of Absence	Section 2 Employment & Human Resources	01/04/2007
2.14.1	Faculty and Staff Vacation Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.1.3	Terminal Vacation Pay	Section 2 Employment & Human Resources	01/04/2007
2.14.10	Military Leave of Absence	Section 2 Employment & Human Resources	03/11/2022
2.14.11	Special/Other Leave	Section 2 Employment & Human Resources	09/12/2022
2.14.12	Emergency Closings	Section 2 Employment & Human Resources	01/22/2013
2.14.13	Institutional Closings	Section 2 Employment & Human Resources	07/01/2023
2.14.13-P	Local College Closing Procedure	Section 2 Employment & Human Resources	03/04/2024
2.14.14	Bereavement Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.15	Jury Duty	Section 2 Employment & Human Resources	05/23/2006
2.14.16	Court Appearances	Section 2 Employment & Human Resources	05/23/2006
2.14.17	Community Service Leave Policy	Section 2 Employment & Human Resources	02/24/2020
2.14.2	Faculty and Staff Sick/Temporary Disability Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.2.1	Conversion of Staff Temporary Disability (Sick) Leave	Section 2 Employment & Human Resources	08/24/2020
2.14.2.2	Family and Medical Leave (FMLA) Policy	Section 2 Employment & Human Resources	09/08/2023
2.14.2.2-P	Procedure for Administration of Family Medical Leave (FML)	Section 2 Employment & Human Resources	12/17/2024
2.14.2.3	Unpaid Medical Leaves of Absence	Section 2 Employment & Human Resources	01/04/2007
2.14.2.5	Sick Leave Sharing Program	Section 2 Employment & Human Resources	08/18/2025
2.14.2.5-P	Sick Leave Sharing Procedure	Section 2 Employment & Human Resources	08/18/2025
2.14.3	Unauthorized Absences or Leaves	Section 2 Employment & Human Resources	06/25/2025
2.14.4	Voting Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.6	Sabbatical Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.7	Educational Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.8	Scholarly Fellowship Leave	Section 2 Employment & Human Resources	01/04/2007
2.14.9	Holiday Leave	Section 2 Employment & Human Resources	07/01/2023
2.15	Classification and Compensation Administration	Section 2 Employment & Human Resources	01/22/2013
2.15.2	Employment Actions	Section 2 Employment & Human Resources	12/17/2024
2.15.3	Administrative Reduction in Force Policy	Section 2 Employment & Human Resources	04/15/2019
2.15.3-P	Administrative Reduction in Force Procedure	Section 2 Employment & Human Resources	04/15/2019
2.15.5	Shift Differential Pay	Section 2 Employment & Human Resources	04/21/2009
2.15A-P	Procedure for Administering Annual Salary Increases	Section 2 Employment & Human Resources	11/13/2023
2.15B-P	Faculty Promotion Salary Increases Procedure	Section 2 Employment & Human Resources	03/22/2024
2.15C-P	Ten and Eleven Month Employee Compensation Procedure	Section 2 Employment & Human Resources	09/08/2023
2.16.1.1	Informal Personnel Dispute Resolution Procedures	Section 2 Employment & Human Resources	06/13/2011
2.16.2.1	Faculty Appeals through the KCTCS Senate Advisory Committee on Appeals (KCTCS Senate ACA)	Section 2 Employment & Human Resources	11/20/2009
2.16.2.2	Formal Complaint Resolution	Section 2 Employment & Human Resources	11/01/2017
2.16.2.2-P	Complaint Resolution Procedure	Section 2 Employment & Human Resources	09/03/2021
2.18	Employment Selection	Section 2 Employment & Human Resources	03/18/2022
2.18-P	Form I-9 Procedure	Section 2 Employment & Human Resources	03/04/2024
2.19	Attendance/Hours of Work	Section 2 Employment & Human Resources	06/09/2006
2.19.7	Job Abandonment Policy	Section 2 Employment & Human Resources	05/23/2006
2.20	Temporary Remote Work Policy	Section 2 Employment & Human Resources	06/30/2020
2.2	Emeritus Status for College Presidents	Section 2 Employment & Human Resources	11/11/2014
2.20-P	Temporary Remote Work Procedure	Section 2 Employment & Human Resources	06/30/2020
2.21	Discretionary Remote Work Policy	Section 2 Employment & Human Resources	11/17/2020
2.21-P	Discretionary Remote Work Procedure	Section 2 Employment & Human Resources	05/11/2021
2.3	Faculty Search / Appointment / Orientation	Section 2 Employment & Human Resources	10/26/2004
2.4	Personnel Records Administration	Section 2 Employment & Human Resources	11/03/2023
2.4-P	Personnel Records Administration Procedure	Section 2 Employment & Human Resources	11/03/2023
2.4.2	Enterprise Content Management (ECM) System Document Imaging and Capture	Section 2 Employment & Human Resources	08/18/2025
2.5	Performance Review	Section 2 Employment & Human Resources	04/18/2022
2.5.1.4-P	Staff Appeals of Performance Ratings	Section 2 Employment & Human Resources	06/17/2021
2.6	Promotion in Rank (All Eligible Faculty)	Section 2 Employment & Human Resources	05/01/2023
2.6.3	Rank and Promotion Guidelines for Term Contract Faculty	Section 2 Employment & Human Resources	12/09/2021
2.8	Employee Separation	Section 2 Employment & Human Resources	11/20/2009
3.1.1	Policy for Employing People With Disabilities	Section 2 Employment & Human Resources	10/01/2021
3.2	Pregnancy-Related Accommodations	Section 2 Employment & Human Resources	06/13/2019
3.2-P	Pregnancy-Related Accomodations Procedure	Section 2 Employment & Human Resources	06/13/2019
3.3.1	Anti-Harassment/Discrimination Policy	Section 6 Safety, Security, & Environmental Health	08/14/2020
3.3.1-P	Anti-Harassment/Discrimination Procedure	Section 6 Safety, Security, & Environmental Health	09/03/2021
3.3.1.2	Consensual Relationships Policy	Section 2 Employment & Human Resources	02/11/2020
3.3.12	Sales and Solicitation	Section 2 Employment & Human Resources	05/23/2006
3.3.13	Substance Abuse Prevention Policy	Section 6 Safety, Security, & Environmental Health	08/23/2024
3.3.13-P	Substance Abuse Prevention Procedure	Section 6 Safety, Security, & Environmental Health	11/14/2023
3.3.13.2	Alcohol Policy	Section 6 Safety, Security, & Environmental Health	06/21/2006
3.3.14	Tobacco and Smoke Free Policy	Section 6 Safety, Security, & Environmental Health	08/23/2024
3.3.15	Campus Speech Policy	Section 4 Finance & Facilities	01/11/2016
3.3.16	Policy and Procedural Guidelines for the Management and Use of Facilities	Section 4 Finance & Facilities	03/15/2022
3.3.17	Emergency Response/Crisis Management Policy	Section 6 Safety, Security, & Environmental Health	01/01/2020
3.3.18	Fund-Raising Policy	Section 9 Marketing & External Affairs	05/31/2006
3.3.19	Outside Activities	Section 2 Employment & Human Resources	05/31/2006
3.3.1A-P	Title IX Sexual Harassment and Misconduct Procedure	Section 6 Safety, Security, & Environmental Health	01/10/2025
3.3.2	Nepotism	Section 2 Employment & Human Resources	04/21/2009
3.3.20	Travel Policy	Section 4 Finance & Facilities	05/31/2006
3.3.20.1	Travel Abroad Policy	Section 3 Academics	05/01/2018
3.3.20.1-P	Travel Abroad Review and Approval Procedure	Section 3 Academics	03/09/2020
3.3.21	E-mail Policy	Section 7 IT	10/01/2021
3.3.22	Motor Vehicle Policy	Section 4 Finance & Facilities	02/26/2010
3.3.23	Weapons on Campus Policy	Section 6 Safety, Security, & Environmental Health	11/01/2019
3.3.24	Live Animals on Campus	Section 6 Safety, Security, & Environmental Health	02/19/2019
3.3.24-P	Live Animals on Campus Procedure	Section 6 Safety, Security, & Environmental Health	02/19/2019
3.3.25	Workplace Violence Policy	Section 6 Safety, Security, & Environmental Health	07/22/2002
3.3.26	Domestic Violence Policy	Section 6 Safety, Security, & Environmental Health	01/01/2020
3.3.26-P	Domestic Violence Procedure	Section 6 Safety, Security, & Environmental Health	08/14/2020
3.3.27	Behavioral Intervention Team Policy	Section 6 Safety, Security, & Environmental Health	02/11/2020
3.3.27-P	Behavioral Intervention Team Procedure	Section 6 Safety, Security, & Environmental Health	02/11/2020
3.3.3	Immigration Law Compliance	Section 2 Employment & Human Resources	10/12/2005
3.3.4	Employment of Minors	Section 2 Employment & Human Resources	10/12/2005
3.3.5	Intellectual Property	Section 8 Reseach, Intellectual Property, & Sponsored Projects	08/27/2024
3.3.5-P	Intellectual Property Procedure	Section 8 Reseach, Intellectual Property, & Sponsored Projects	08/27/2024
3.3.6	Environmental Health and Safety Policy	Section 6 Safety, Security, & Environmental Health	01/01/2020
3.3.7	Operational Authority	Section 1 Governance	07/30/2021
3.4	Political Activity and Employee Public Service	Section 9 Marketing & External Affairs	09/27/2024
3.5	Fringe Benefits (Community College Employees Hired Prior to January 14, 1998)	Section 2 Employment & Human Resources	05/05/2009
3.6	Employee Benefits Policy (Technical College Employees Hired on/or after July 1, 1998; Community College and System Employees Hired on/or after January 14, 1998)	Section 2 Employment & Human Resources	01/23/2014
4.10	Policy for Consortial Relationships and Contractual Agreements (Credit Courses or Programs)	Section 3 Academics	11/20/2009
4.1	Policies and Procedures for KCTCS Libraries	Section 3 Academics	11/02/2010
4.11.1	Criteria for the Approval of a New Credit Certificate Program	Section 3 Academics	05/07/2014
4.11.2	Review of Certificate Programs for Academic Credit Proposed by Universities	Section 3 Academics	06/05/2014
4.12	Transfer Articulation Policy with Receiving Institutions	Section 3 Academics	09/24/2024
4.12-P	Transfer Articulation Procedure with Receiving Institutions	Section 3 Academics	09/24/2024
4.13	Assessment and Placement Policy	Section 3 Academics	01/06/2025
4.13.1	Credit for Prior Learning	Section 3 Academics	11/30/2022
4.14	Policy Relating to Implementation of Online Learning Instructional Support	Section 3 Academics	04/04/2023
4.14-P	Procedure Relating to Implementation of Online Learning and Instructional Support	Section 3 Academics	04/04/2023
4.15	Enrollment of High School and Adult Education Students Policy	Section 3 Academics	05/11/2010
4.16	Dual Credit Policy	Section 3 Academics	07/01/2023
4.17.1	Procedure for Approval of an Honorary Degree	Section 3 Academics	03/29/2005
4.18	Student/Faculty Ratios in Nursing Clinicals	Section 3 Academics	11/04/2003
4.19	Web Services Policies	Section 9 Marketing & External Affairs	05/02/2022
4.19-P	Web Governance Procedure	Section 9 Marketing & External Affairs	05/02/2022
4.2.5	Information and Information Technology Responsible Use Policy	Section 7 IT	01/31/2023
4.2.5-P	Text Messaging Procedure	Section 7 IT	08/10/2020
4.2.5A-P	Information Technology Access Procedure	Section 7 IT	01/31/2023
4.2.6	Information and Information Technology Policy for Security Breaches and Suspected Security Breaches	Section 7 IT	11/02/2010
4.20	Social Media Policy	Section 9 Marketing & External Affairs	07/26/2021
4.20-P	Social Media Procedures	Section 9 Marketing & External Affairs	07/26/2021
4.21	Media Relations Policy	Section 9 Marketing & External Affairs	05/21/2021
4.21-P	Media Relations Procedure	Section 9 Marketing & External Affairs	05/21/2021
4.22	Brand Standards Policy	Section 9 Marketing & External Affairs	05/07/2020
4.22-P	Brand Standards Procedure	Section 9 Marketing & External Affairs	05/07/2020
4.23	Crisis Communication Policy	Section 9 Marketing & External Affairs	05/07/2020
4.23-P	Crisis Communication Procedure	Section 9 Marketing & External Affairs	05/07/2020
4.3.4	Program Advisory Committees	Section 3 Academics	01/04/2007
4.4	Policy Statement on the Accounting and Measurement of Workforce and Continuing Education	Section 3 Academics	11/02/2010
4.5	Policy Statement on the Accounting and Measurement of Community Service Activities	Section 3 Academics	10/25/2005
4.9.1	Strategic Planning Process and Plan	Section 1 Governance	09/14/2010
5.1.20-P	Core Values and Ethical Conduct	Section 4 Finance & Facilities	07/11/2024
5.2.10-P	Environmental Health and Safety Procedure	Section 6 Safety, Security, & Environmental Health	04/08/2022
5.2.3-P	Emergency Response / Crisis Management Procedure	Section 6 Safety, Security, & Environmental Health	01/01/2020
5.4.1	Budgetary Policies and Procedures	Section 4 Finance & Facilities	11/30/2023
5.4.2	Physical Facilities and Major Equipment Planning and Management Policies	Section 4 Finance & Facilities	04/04/2023
5.4.3	Refund Policy	Section 4 Finance & Facilities	03/01/2022
5.4.4.1	Procedures for Out-of-State Tuition Waiver Policy	Section 4 Finance & Facilities	11/26/2002
5.4.5	Treasury Management Policies	Section 4 Finance & Facilities	09/03/2021
5.5	Key Personnel Conflict of Interest Policy	Section 4 Finance & Facilities	07/11/2024
5.6	Subrecipient Monitoring on Federally Funded Subawards	Section 4 Finance & Facilities	08/18/2025
5.6-P	Subrecipient Monitoring on Federally Funded Subawards Procedure	Section 4 Finance & Facilities	08/18/2025
6.0	The Student Bill of Rights	Section 5 Student Affairs	05/20/2022
6.0-P	Student Grievances and Appeals	Section 5 Student Affairs	06/17/2025
6.0.1-P	KCTCS Code of Student Conduct	Section 5 Student Affairs	06/17/2025
6.2	Family Educational Rights and Privacy Act	Section 5 Student Affairs	08/04/2014
6.3	Student Preferred First Name Policy	Section 5 Student Affairs	11/09/2022
6.3-P	Student Preferred First Name Procedure	Section 5 Student Affairs	11/09/2022
6.4	Boards of Student Publications	Section 5 Student Affairs	06/14/2005
6.5	Student Disabilities Support Services	Section 5 Student Affairs	07/01/2023
6.6	Student Harassment or Discrimination Grievance Policy	Section 5 Student Affairs	08/14/2020
6.6-P	Student Harassment or Discrimination Grievance Procedure	Section 5 Student Affairs	08/14/2020
6.7	Policy for Students Called to Active Military Duty	Section 5 Student Affairs	02/27/2012
6.8	Hazing Compliance and Prevention Policy	Section 5 Student Affairs	06/13/2025
6.9	Criminal Background Check Policy for Allied Health and Nursing Students	Section 5 Student Affairs	08/23/2024
6.9-P	Student Criminal Background Check and Drug Screening Procedure	Section 5 Student Affairs	08/23/2024
7.10.2	Procedures for Naming of Buildings and Facilities for Private Donors	Section 10 Independent Foundations, Grants, & Contracts	03/14/2025
7.11	Policy for Financial Disclosure to Avoid Conflict of Interest in Federally Funded Programs	Section 8 Reseach, Intellectual Property, & Sponsored Projects	03/13/2013
7.4	Recognition of Independent Foundations	Section 10 Independent Foundations, Grants, & Contracts	04/28/2020
7.4-P	Procedure for Recognition of Independent Foundations	Section 10 Independent Foundations, Grants, & Contracts	04/28/2020
7.5.1	Process and Procedures for Privately Funded Academic Positions	Section 10 Independent Foundations, Grants, & Contracts	09/23/2005
7.6	Policy and Procedures for Private Fund Raising	Section 10 Independent Foundations, Grants, & Contracts	11/02/2010
7.7.2	Procedures for Naming Colleges	Section 10 Independent Foundations, Grants, & Contracts	05/10/2007
7.9	Soliciting, Receiving, Recording, and Administering Grants and Contracts for Sponsored Projects	Section 8 Reseach, Intellectual Property, & Sponsored Projects	12/15/2009
Appendix-1-151b	Appendix-1-151b	Section 2 Employment & Human Resources	08/25/2025
Appendix-1-18A	Appendix-1-18A	Section 2 Employment & Human Resources	08/25/2025
KCTCS Core Values	KCTCS Core Values	Introduction	09/16/2025
KCTCS Preamble	KCTCS Preamble	Introduction	08/05/2025
Section 3 Appendix 1	Drug Free Policy Notification	Section 6 Safety, Security, & Environmental Health	08/25/2025